Reasons Why You Need A Visitor Management System For Your Factory

A manufacturing factory is a place where managing security is a challenging task. It becomes even more challenging for the administration if they use a paper-based visitor management process. Daily, a lot of people walk into a factory – contractors, temporary employees, permanent employees, visitors. To track who is currently present in the factory, or to identify who is who and to allow them only in the areas which they are supposed to be is complicated. Every day the reception area is crowded, as it takes a lot of time and effort to make an entry in the visitor logbook, create the hand-written badge and notify the person who they are supposed to meet. Due to this, there also exist many security loopholes which can result in various unwanted situations for the administration. However, utilizing a visitor management system for a factory, all these tasks can be simplified and streamlined.

What is a visitor management system for a factory?

A visitor management system for a factory is a tool that processes, tracks and keeps a record of all the people who have visited or are currently present in your factory making the whole process secure and efficient.

What are the features and benefits of a visitor management system for a factory?

Identity Verification of Visitors

In a paper-based visitor management process, it is a tedious task to check government ID and verify every visitor. Due to which it is inefficient. However, with a web-based visitor management system, this task is carried out efficiently.

Visitor ID pass

Visitor ID pass is essential in a factory because it helps the security staff identify if a visitor is allowed to be inside the facility or not. Also, these visitors’ ID passes come with an expiry date so that these passes cannot be misused if they are misplaced.

Limited Area Access

Every factory has areas that are considered restricted, thereby allowing only specific visitors inside. With a visitor management system, you can give individual visitors access to these types of spaces and limiting others.

Real-Time Tracking and reporting

With a visitor management system, you can know in real-time who is there in your factory and in which area they are. You can get other relevant data like, how many people visit daily, weekly or monthly quickly.

Instant Alert

There are times when some unavoidable circumstances or emergency issues arise in a factory. In these situations, with the help of an instant alert feature of the visitor management system; the administration can send an instant alert to everyone present in the facility.

Thus, we can say that visitor management software simplifies the management of security in your factory while enhancing efficiency. It perfectly streamlines your security and visitor processes through its plethora of benefits and AI-enabled technology.

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Reinvent the greeting experience

In this Age of Instant, the journey of the customer begins in the foothill of the psyche. While a lot of facilities use the manual entry system that involves handwritten paper logs, this digital age has a lot more to offer. Digital technology has invaded our lives extensively. Today it is hard to imagine our lives without a mobile or the internet.

Customer’s first experience plays an imperative role in developing relationship with your brand. A bad first experience can cost a customer to the company.

The ongoing journey of digital transformation is resulting in constant changes in the business operations fundamentally then why are we leaving our front desk? why are we still dependent on paper logs and manual sign in? Do not let ugly registers welcome your customers anymore! Make a modern first impression and WOW your customers as you save their time with an automated visitor entry system. Handwritten paper logs can be easily seen by anyone and provide virtually no security whereas the automated system offers enhanced security and lets your visitors sign themselves in while you can efficiently utilize the front office resources to serve your customers in a better way.

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Securing your premises is more than stopping pilferage

Every company’s most important assets are always its technology, its experience, it’s brand value in the market. While most companies focus on making their brand a more valued one with their intel and their work, what also matters is the experience your visitors get when they are in your premises. And while most may think that this experience begins in the meeting rooms, it actually starts right from the time your visitors have to register themselves and their details to enter your building. Companies use the latest cutting-edge technology solutions to protect their data and take care of their computer and network security. But what about the safety of the premise? Unfortunately, companies are not doing too much to take care of this aspect. Having a key card or employee ID badge is just not enough. Here are five reasons why securing your premises using a visitor management system is extremely important, and it is much more than just stopping pilferage.

Safe Working Environment

While most visitors are pleasant throughout their visit, some could also be anti-social elements, unwanted visitors, people who overstay when there is no requirement. How do you know about the presence of such people? It is important to have a technologically advanced security system in place that lets you know when a visitor has overstayed. This will help you manage these people not just for their current visit but also alert your security when they visit the next time, so that they can be extra vigilant. 

Proxy Visitors

It is fair to assume that most of the visitors would give their correct details. But there could be some visitors who choose not to disclose their accurate information and could cause issues in your premise. A security system that scans the visitor’s government approved Identity Card is a very important requirement – required by most companies now. This also ensures that only authentic details are logged into your system and therefore their appointment going forward become a smooth experience for both you and your visitors. 

Centralised control and view for multiple locations

 For companies that have offices in multiple locations and who may have common visitors going to these different locations, why should the visitors need to register at every location? Isn’t it easier to work with a centralized system that keeps the record of visitors at a central location and does not need the visitors to register with their details again? This ensures a smooth and pleasant visitor experience 

Seamless Visitor Registration

Most visitors waste a lot of their time registering themselves, eventually proving as a waste of your time too since the meetings get pushed further while you wait for them to clear all security checks. However, with the modern-day security solutions that are powered by AI, you can now pre-invite your visitors, thus helping them register in advance – saving you and them a lot of time 

A visitor’s feedback for your company is as valuable as his association with it. Therefore, a security system that also gets their feedback once they exit and automatically sends them a ‘thank you for your visit’ email works very well in giving them a lasting impression. A company that stays with its visitors from the time they visit and even after they exit – is sure to stay on the visitor’s mind for a while. 

Securing your assets is a huge role that security systems play. But at the same time, it is also important to have a smart security system in place that lets you manage visitors seamlessly, in a hassle-free manner, and helps you create a delightful experience for the visitors. While stopping pilferage was one of the major reasons why companies started installing these systems, it has now become much more than that. If your visitor management system is technologically advanced and modern, it helps you save on your costs, time and effort and therefore, helps you focus on the other bigger things. We at Truein, create the first line of defense for your company at the entry, helping you boost efficiency and deliver better guest experiences. Get in touch for an end-to-end solution on entry management.

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Does AI have a role in securing your premises?

Economies the world over are turning into digital economies and companies are being forced to follow suit. Customer preferences, worker behavior, and government rules and regulations are being moulded around digitization. This is forcing the most traditional enterprises – manufacturing companies and industrial units to alter their modes of working too. The digitization of manufacturing and industrial organizations is bringing in profound changes already. Technology is bringing in automation into the manufacturing process. The supply chain is being digitized. The sales process is rapidly adopting eCommerce channels. But this blog is about what starts outside the gates. This is about how a transformation could be waiting in the wings when it comes to the security of the business unit. The digital revolution paved the way for one of the most significant breakthroughs of this century – Artificial Intelligence. For the uninitiated, or the merely curious, Artificial intelligence (AI) has been defined as, “..the simulation of human intelligence processes by machines, especially computer systems. These processes include learning (the acquisition of information and rules for using the information), reasoning (using rules to reach approximate or definite conclusions) and self-correction.” Today, more organisations are becoming familiar with and inculcating artificial intelligence as a part of their digital transformation process. Organisations planning to expand digitally cannot ignore the importance and potential benefits of implementing artificial intelligence in their day to day operations. Small and large organizations around the world have incorporated artificial intelligence into their core activities. But what role does it have to play in security?

Role of Artificial Intelligence in Security Industry

The advent of artificial intelligence has the potential to change the way the security department operates. In fact, some say that security could be the biggest use-case of Artificial Intelligence within the enterprise. The advancements in chip architectures and technologies like facial recognition have already started enhancing the safety and security of employees and residents in buildings and businesses. The limitations of the traditional surveillance systems are being met through the use of AI- driven security systems. These systems have taken surveillance beyond the mere installation of CCTV cameras -a clunky and effort-intensive method in the security landscape. Here is how AI can be far more effective than traditional security for ensuring the safety and security of your campus or premises:

  • Efficient Management of Voluminous Video Data
  • Customization of Security System
  • Improved Visitor Experience
  • Analytics
  • Maintaining Staff Attendance Log

AI is making a mark everywhere and AI-driven security is likely to become widespread faster than you may imagine. It’s possible that the day is not far when every campus you visit will have an AI-supported security system that provides an incredible visitor experience and great security.

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