Why does Truein have an edge over other hardware based attendance systems?

When a company decides to install an attendance system, their choices include a hardware based card swipe system, a hardware based thumb attendance system and a hardware based face recognition system. None of those present a practical, low maintenance and quick implementation design. Truein has revolutionized this industry but introducing a leading edge technology - HardwareLESS face attendance. It has been adopted by more than 150 brands like Godrej, Titan, PC Jewellers, Bajaj Allianz and 1mg. Switching from a Thumb Biometric device to Truein Face based Attendance Software is definitely a huge advantage and has brought satisfaction to our 400+ employees who start each day with a “Selfie”! By DIT University

Why does Truein win over the other hardware-based systems?

Points of ConsiderationTrueinOther hardware based attendance systems
How does it work?It can work with any tablet or mobile. Simply download the app and get going.They require specific hardware which works only with their system
What are the upfront device costs?You can install one tablet at every premise or you can ask the employees to use their own phone. So the costs are negligible to nil.You need to buy their hardware for every premise.
What are the entry barriers?You can start off in one day, practically. There are no major installations required. It is like installing an app and using a web-based dashboard.You would need to purchase the hardware and wait for it to get installed. If you have the attendance hardware of your old system, it has to be discarded for a new one by the new vendor.
What are the exit barriers?You don’t have any hardware to discard. You can move on easily.You have to think about return on investment of your hardware and wait for a reasonable period before you think of system or vendor change.
What are the lifetime hassles?You have to incur no maintenance cost. The software upgrades are included in your license. Any issues with the tablet or mobile can be easily troubleshooted. It requires only Android or iOS knowledge.You have to maintain the hardware through an annual maintenance contract. If the system is not working, you have to wait for the service manager to visit the premises and fix it.
What are the offline capabilities?Truein works online as well as offline. In case there is no internet, data gets synced up later. Even remote shops or offices can use Truein without any hassle.Most of them work only online.
What are the reporting capabilities?Truein gives daily updates on SMS and mobile dashboard to all managers and admin. There is a live dashboard for instant actions.Most of them require manual calculations at month-end for a clear view of the attendance statistics.
What are the technology advantages?Truein face recognition system is AI-powered and is benchmarked with eyes. It can recognize with 100% accuracy even when facial features change.Non-recognition errors are very common. Lack of accuracy and reliability gives rise of parallel systems like manual registers.

The bottom line

Truein brings you new-age technology with practically no lead time to start and hassle-free lifetime satisfaction. Many leading brands have moved from other biometric systems to the Truein advantage The COVID Pandemic situation made us switch to new normal in many ways and one of them was switching from Biometric attendance system to touchless attendance system. We enquired with many vendors and suppliers for such products and finally we opted for Truein – Touchless Face based attendance system for our Shindewadi plant. The system support, software and product all are inline with our needs and expectations. Thank you Team Truein for the support and expecting similar experience in future. By GODREJ Truein’s support team is fast, friendly and always available to help you through a smooth on-boarding. Request a demo to get started.
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How does face attendance win over other biometric systems?

Traditionally companies have used the thumb-based attendance system, which served as a good substitute to card-based systems. Neither of them were perfect and faced many setbacks on reliability and security. Attendance with face recognition has gained attention in recent years. While large companies have been quick to upgrade to face recognition attendance systems, many mid-sized organizations are still working with older technologies. Is it worthwhile to upgrade to face id attendance systems? Let’s evaluate the biometric systems objectively.

How face recognition attendance system works?

The system stores a database of faces. A screen, usually a mobile or tablet in case of Truein, is placed at the entrance and employees have to simply walk towards it. A match is triggered with the database and attendance is captured within a second. Systems like Truein are benchmarked with the eye so no amount of change in facial features or fashion accessories affects its ability to return accurate results.

Why is face attendance better than thumb-based or fingerprint systems?

Practically 100% accuracy: Thumb-based attendance systems have often failed in situations where the fingerprint is faded. Workers who work in oiling systems can’t register their attendance with faded thumb prints. Similarly heena applications or cuts on fingers return errors. It is often frustrating to try attendance multiple times before simply writing down in a manual attendance register. That is not the case with face recognition attendance. It has been tried, tested and proven that it is practically 100% accurate. Employees simply walk towards it and attendance is captured. It works even when hairstyles change or employees age. Touchless safety: With covid-19, the world has become increasingly aware of the risks of contact-based attendance systems. There is no attendance system, other than face id attendance system which is absolutely touchfree. The user has to simply show his face. The system is triggered automatically. Even after the world is covid-free, people will be conscious of the touches they make and it will be good to provide a hygienic system. No complex hardware: Thumb based systems always require that you install a machine at the entrance. While the upfront costs are a barrier in itself, the machine requires maintenance too. When you choose a face attendance system like Truein, there is no complex machine. You simply install the application on any Android or iOS system and it works. Often, companies use just a tablet or mobile for Truein face attendance. Remote access: Not every staff member steps into the office every day. There are remote workers or on-the-go field staff who report directly to client offices, distributor’s godown or other places. If you have rigid systems that require machines or hardware, it won’t work out for remote workers. With Truein mobile-based face recognition systems it is possible to allow on-the-go workers to take attendance from their own phone, wherever they are. Companies can restrict the mobile-based attendance to specific geographies, geo-fencing it, making it more secure and controlled. Wow experience: With attendance time cut-down to a second and no action required from the user-end, face id attendance is by far the best biometric system. It wows employees who don’t require training and are happy to adopt immediately. When a face id system is based by a powerful application, it is even more welcome. Employees can track their records from the phone and managers can track everyone in real-time. Reliability: Face recognition attendance systems like Truein have spoof-proof mechanisms. Employees may be required to blink their eyes before capturing attendance. It ensures no photos are used in the attendance process to mark proxies.

Frequently asked questions:

Which biometric attendance system is more reliable and accurate?

Time and again it has been proven that fingerprint systems fail when fingers are dirty, oily, wet or bruised. Face attendance is practically 100% accurate.

Which biometric attendance system is more affordable?

Thumb based systems require sensor-based machine installation at every site, making it costly in the beginning and also at the time of maintenance. With face attendance, any Android or iOS based mobile may be sufficient. Even employees can track their face ID with their own phone. Even retail stores with multiple outlets or construction companies with multiple sites find face attendance more affordable.

Make an informed decision

There are many choices available today. Not every finger print system or every face attendance system is made equal. Evaluate the options between various vendors or brands and make an informed choice. Be sure to ask questions like:
  • Does the attendance system have geo-fencing?
  • Does the system require hardware installation and maintenance?
  • Does the system have mobile-based capabilities?
Asking the right questions will help you choose the most advanced biometric attendance system.
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Get over buddy punching at construction sites

Construction industry uses large scale manpower and has a unique challenge of dealing with the ever-changing contract staff attendance. We’ve helped construction companies get over their biggest bane with a practical solution, especially designed for them.

The current attendance scenario in the construction industry

Construction companies would agree that there are no fixed sites. New sites come up and old ones close down all too often. It is not practical to install machines to track attendance. Manual attendance by the security guard is the most common practice. The result?

Buddy punching:

Who is signing attendance for whom? Nobody would ever know. The actual site may have ten people, but the company may be paying for twelve. Small leakages like these in the contract labour attendance results in big cheques and losses eventually. It can also have legal and security implications too as there is no real way of knowing who you are employing.

Manual errors:

Even in a perfect world where everyone is honest and truthful at attendance time, there is scope for mistakes. There can be date errors or spelling errors. Contract labour may not be educated enough to realize it and it may go completely unnoticed.

Reconciliation pain:

Manual attendance at the end of the day, week or month has to be converted into excels for payroll processing. It can be many days of unproductive work, further prone to errors.

How can construction industry have better attendance monitoring?

Truein face attendance is one app with many solutions for the construction industry. Let’s break it down for simplicity.

Portability:

Your sites keep changing so you don’t have to invest in attendance infrastructure. Install any temporary stand to hold a tablet at the gate and let workers simply walk in using face attendance. Don’t have a closed gated site? Truein face attendance needs no hardware. It works on any Android or iOS mobile too. The security guard can be given a mobile to take face attendance of contract workers on site.

No proxy:

What you see is what you get! A face recognition-based system cannot be fudged or overridden. Besides, Truein works in the most complex scenarios too:
  • Construction site has low-light or works in night shift? Our system works.
  • Construction site is in a remote location with no internet? Truein works offline too.
Truein works practically hundred percent of times so there is no scope for parallel systems like manual registers.

Fast onboarding:

When you have contract staff that keeps changing every day, you cannot afford to have a slow or long onboarding system. How about a one-click system? The new joinee captures his face from the kiosk or mobile and his onboarding is completed. Every other detail like reporting manager, contractor agency, shift assignment etc. can be managed in our web dashboard later.

Geo-fencing:

If you want to restrict the attendance of a worker to one site, you can do that using our technology. We allow you to fence the attendance by marking the GPS location. He can mark his attendance only within those geographical boundaries. All entries get stamped with location and time, so you have a verifiable audit trail at all times. Practically no-fuss, quick and accurate system is what we have to offer. What’s more? We have clients in the construction industry who have used our system for more than four years at multiple sites on a large scale. Tried and tested? You got it!

Testimonial from a leading construction brand

Girish Nambalkar from SJ Contracts says, “Using a face attendance system at construction sites was a big challenge. Team Truein calmly understood our requirement and provided required customization too. Truein is an excellent solution. As of today, we are using Truein attendance system at our 22 sites. We found that Truein is more user-friendly and easier to use. The required reports ae also generated by the individual users irrespective of his location.”

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Why you don’t need to install attendance machines?

When companies evolved from paper-based attendance to one that was technology enabled, they were asked to install machines for card swiping or thumb imprints. Once upon a time that felt like an obvious choice. Not anymore! If you are still installing bulky attendance systems, you are probably living in a cave.

There are choices. Go hardware-less!

Introducing hardware-less face recognition attendance

The charm of technology is not in its complexity, but in its practicality.

Consider Truein’s face attendance app – it can be installed on any tablet or mobile to get started in no time. A common tablet (any Android or iOS device) at the gate is all the infrastructure you need. Or better still – install nothing! 

Ask your employees to do a selfie-attendance from their very own phone. How do you ensure they are not marking attendance from home or a beach holiday? With Truein geo-fencing, of course. Our geofencing attendance feature lets employees mark selfie attendance only from geographical boundaries set by you. Define the radius from your office and you are set.

Why does hardware-based attendance increase liability?

Initial investment

If you have hundred construction sites or two hundred retail stores, would you invest a machine everywhere? The cost would multiply manifold. Besides, nothing lives forever. You are looking at a similar investment every few years. 

Recurring maintenance

Hardware that you or your IT does not understand will always have an external dependency. It will have its maintenance requirements. It means calling the technicians every time you hit a snag. It can also mean annual maintenance contracts and more cost. 

In comparison an Android or iOS based simple tablet or mobile needs little to no troubleshooting. And anyone can do it! 

Lack of portability

Typical hardware-based systems have heavy installations which act as permanent fixtures. They are immovable. They sit with your furniture. When you move somewhere, you need a technician again. 

Contrast that with a simple iOS or Android-based mobile attendance system with a temporary stand. Move it around as you please. Rainy days? Move it inside. No problem! 

Parallel systems

Whether it is card-based system or thumb-based system, you always hear complains about card not getting recognized or thumb not being accepted. An oily hand or scratches on card are common reasons for the system to not work. Result? The admin pulls out a manual entry register which is reconciled end of the month. 

We take attendance seriously. With Truein face attendance, you get practically hundred percent accuracy and reliability. No parallel systems, please!  

Limited use case

When you install a hardware, you are only thinking about your desk employees. What about your field workers or mobile workforce? Can a marketing manager mark attendance from agency’s office? Can a salesperson report from distributor’s office? Not if they need a large machine to mark attendance. 

Consider the Truein mobile-based selfie attendance. It works for very many use cases:

  • On field staff doesn’t have to come to office only to mark attendance 
  • In construction industry or similar industry where sites keep changing, there is no unnecessary infrastructure created. The security guard can take attendance of all contract workers from his device. 
  • Retail outlets which run in hundreds and thousands can just geo-fence their stores and let employees mark attendance from their phones. 

Onboarding pain

Every time a new employee joins in, there is a long process of thumb registration or card activation. How would you like to replace it with a face recognition system that lets new employees click a selfie and onboard themselves in no time? You will like it very much, especially when the organization grows. Think scale? Think ease of onboarding with face attendance. 

It becomes even more relevant when you are dealing with contract staff that changes on daily basis. The common bane in the construction industry! 

Step into the future

Don’t hold yourself in the past. In the 21st century, getting an attendance machine is like buying a keypad based mobile. It is like using pigeons when you can use emails. Embrace technology that is light, portable and practical. 

Go touchless, go hardware-less.

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