5 Attendance Punching Machine Drawbacks and Better Alternatives

Manual attendance timesheets are open to time theft, but an attendance punching machine is no better. Every year, attendance fraud costs companies over 28,00,000 crore. According to Zaheer Hussain, an HR expert in India running a six sigma consultancy, "Several statistics indicate that three out of four people don't always report time on their attendance sheet accurately."

As companies focus on their core business operations, keeping track of attendance fraud becomes difficult. Many companies replace attendance timesheets with attendance punching machines. However, these attendance systems have limitations too. Buddy punching is a typical time theft fraud committed when a company uses an attendance punching machine. A better alternative is to use biometric punching machines that use human biological attributes to identify and record attendance.

If your company still relies on an employee attendance punching machine, it is high time you see a replacement. This article will explore the disadvantages of using an attendance punching machine and offer a reliable alternative.

What is the attendance punching machine?

An attendance punching machine is a system designed to verify a person's identity and record time in and time out. Most punching devices use employee ID cards to access the company facility and record attendance. These cards have information such as employee ID, employee name, and other unique identifiers to accurately identify the person.

Attendance punching machines are hardware-dependent and require the installation of ad hoc units at every location. Attendance punching machines can have several variants, but biometric versions such as a fingerprint punching machine are the most commonly used. While the card punching machines are easy to manipulate as there is no biometric information of the person needed to identify the identity, anyone with an employee ID card can mark the attendance for the person. This is the practice of buddy punching.

While biometric punching machines that use fingerprints, iris, and hand measurements can drastically reduce attendance frauds, but they are not hygienic. In the post-pandemic era, we need attendance machines that can record time without physical contacts, such as a face recognition attendance system. Furthermore, fingerprint biometric attendance systems are less efficient for industries like mining and manufacturing. In such industries, workers usually have their fingers smudged in oil, grease, dirt, and sweat. It hinders fingerprint sensors for identification.

How does an attendance punching machine work?

An attendance punching machine's objective is to collect data and mark employee attendance based on rules defined within the system.

Depending on the model of the machine, attendance is recorded along with time automatically. The sensors are at the core of the employee attendance punching machine that identifies the person based on the input (ID card, fingerprints, iris, voice, etc.).

Card-reading attendance punching machines have sensors that read the data on the chip embedded within the employee ID cards. The chip stores employee ID and name data to enable the punching machine to identify the person and record their attendance. A biometric punching machine is much more sophisticated with sensitive sensors. For instance, a fingerprint punching machine works on two levels. First, it records the employee's fingerprint when they put their finger on the sensor. Second, the input is compared with the fingerprint models previously enrolled in the machine.

For companies involved in fieldwork such as construction, manufacturing, and mining, face recognition attendance systems are best because they help overcome the drawback of attendance punching machines that we will explore next.

Most modern-day attendance systems have highly robust features to track attendance and offer leave and payroll management.

5 Drawbacks of using an attendance punching machine

1. Prone to time theft activities like buddy punching

The simplicity of an attendance punching machine provides an opportunity to abuse the system easily. Taking advantage of the employee attendance punching machine, workers can ask a colleague to punch for them in case they are running late or won't be arriving at all. When this happens, the company is paying for the work that the employee is not doing. Such time theft costs companies millions of dollars every year. The only way to prevent buddy punching is to monitor the attendance punching machine for employee clocks in or out. This can create a lot of overhead for the HR managers and can drastically increase the cost of doing business.

2. The ongoing cost of time cards

Unlike modern attendance systems like a facial recognition biometric attendance system, attendance punching machines use time cards. Companies need to purchase time cards constantly. This cost might be insignificant for smaller companies, but this cost can be substantially high for larger companies.

3. Frequent data entry errors

A significant drawback of an attendance punching machine is manual data migration to the payroll system. After all the time card data is collected and processed by the punching machine, it must be shared with the payroll software to calculate salary and leave. Usually, a large volume of data needs to be entered into the payroll system. This is why the chances of entry errors are too high.

4. Limited employee management features

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5. The additional cost of installing hardware

As mentioned before, biometric punching machines are standalone Adhoc units; you must install the hardware at every point you want to record employee attendance. It is costly and unfeasible for fieldwork employees or large work floors where employees are scattered.

It is also not possible for field workers to mark their attendance with these systems. They will be limited to recording attendance on timesheets and submitting them to their supervisors.

3 Alternatives of Attendance Punching Machine

1. Fingerprint Attendance System

It is the most popular attendance system and it uses fingerprint data to record attendance. Many organizations rely on fingerprint attendance systems to manage their workforce as they offered better security and automation as compared to attendance punching machines. But like any other method, this is not foolproof. Older people who are involved in labour using their hands may not be able to get their fingerprints recognized every time.

2. Iris-Based Attendance System

The iris-based attendance system is one of the most reliable personal identification methods in biometrics. It is an automated method of biometric identification that uses mathematical pattern-recognition techniques on video images of the irises of an individual eye. It is one of the most accurate attendance systems but it is very costly as compared to other biometric attendance systems.

3. Face Recognition Based Attendance System

Facial recognition attendance systems are contactless technologies that allow for no physical interaction between man and machine. It uses facial recognition technology for identifying and verifying a person. The system uses advanced algorithms that can locate faces and identify them automatically, so there is no need for any human intervention. Facial recognition makes it easy to track employees' time and is less expensive than other attendance systems.

Truein: A Worthy Alternative to Attendance Punching Machine

Truein is a modern face recognition attendance system that uses AI to provide one of the most secure and versatile solutions. It is a cloud-based attendance system that is hardware-free. Employees can download the Truein app (Android/iOS) on their smartphones to mark their attendance.

It gives the feature to record attendance through their phones. But the real benefit is for employers, as they can put geofencing and GPS rules to track employees when they mark their attendance. Truein offers a complete set of employee management tools such as leave management, attendance policy, overtime management, shift scheduling, and many more.

Attendance punching machines are a tool of the past. As the evolution in the industry has made futuristic solutions like Truein. Schedule a free demo and see how upgrading from a old generation attendance punching machine can help to improve security, automation, and reliability.

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8 Disadvantages of Fingerprint Attendance System

With the exponential rise of smartphones, fingerprint sensing has become necessary for the masses. The use of biometric login for devices like mobiles, tablets, and even laptops is standard now. However, in the post-pandemic era, where the focus is on limiting physical contact, the same fingerprint recognition technology can prove to be obstructive.

Many firms relied on fingerprint attendance systems to manage their workforce as they offered better security and automation. But, when COVID-19 struck, the same fast and non-invasive attendance systems became hotspots for spreading the infection. In the wake of the seriousness of the situation, state and local governments in India suspended the use of fingerprint biometric attendance systems.

According to a Mint Report, a leading Indian telecom operator replaced 650 fingerprint-based attendance systems with facial recognition systems across India. A large steel-producing company embraced the exact change. These are some instances that bring forth the disadvantages of fingerprint biometrics.

The disadvantages of the fingerprint attendance system are not limited to just the fear of touch that affects employees' mental and emotional states. In this article, we explore these disadvantages in detail.

The drawbacks of depending on fingerprint attendance systems

1. Issues with recognition of damaged fingerprints

There is a lack of flexibility to identify the person in case of a cut or wound or when fingerprints are smudged with dirt or grease. Fingerprint sensors are sensitive, which works in their favor if the fingers are clean, but these sensors are inefficient for industries like mining, construction, and manufacturing. The workforce in these industries either wears safety gear like gloves or has dirt and dust on their fingers. It makes it cumbersome for them to record their attendance.

2. Deployment can be expensive

Fingerprint attendance systems are entirely dependent on hardware and peripherals. It is often expensive to scale these systems as you will need to install hardware at every location. There is no alternative to investing in new hardware every time. For companies that have a primarily distributed workforce, with employees working on remote sites or massive production floors, disadvantages of biometric scanning become evident.

3. Fingerprint data can get stolen

Fingerprint attendance systems often store data about physical traits such as fingerprint and palm veins in a local database. This information is linked with individual workers. It is essential to keep the data protected at times. Companies enabling fingerprint attendance systems have to deploy measures to prevent the data from being hacked or stolen.

4. Not ideal for remote and field workers

Dependence on standalone machines is one of the significant disadvantages of fingerprint identification. Such attendance systems require dedicated hardware to record attendance. Companies cannot deploy standalone kiosks at fields or remote locations.

5. Accuracy is not as high as facial recognition systems

Fingerprint attendance systems are not as accurate as facial recognition systems. Also, workers utilize tools and heavy machinery leading to wearing fingerprints for labor-intensive industries such as mining. It makes it difficult for machines to recognize the fingerprints leading to frustration. Workers have to fill out attendance sheets manually. Facial recognition systems are highly accurate as they do not depend on just set biometric attributes like fingerprints.

Such systems use algorithms like EigenfacesFisherfaces, and Kernel Methods that are highly accurate. These systems can recognize an individual even with changing facial features like beard, glasses, or mask.

6. Less efficient than facial recognition system

Fingerprint attendance systems are not as versatile or fast as face recognition attendance systems. Systems like Truein easily integrate with HRMS/Payroll software, increasing the productivity of the HR team. Fingerprint attendance systems are highly dependent on hardware, making them prone to performance issues. Hardware components get heated with heavy usage, which decreases their efficiency.

7. Rate of error

Biometric attendance machines that use fingerprints are prone to two errors: False Acceptance Rate (FAR) and False Rejection Rate (FRR). When the system accepts an unauthorized person, it is a FAR error, while FRR occurs when the system rejects an authorized person. In studies, the total error rate of biometric systems is around 1%, implying that for an organization with 1000 employees, an error will occur for 100 employees when recording the attendance.

8. Environmental challenges

Fingerprint attendance systems have high error rates under extreme cold or heat. As they depend on hardware, deploying them to locations where the climate is harsh or changes rapidly poses a challenge.

Because of all these disadvantages of fingerprint recognition, companies are switching to face recognition systems.

Why are face recognition attendance systems a better alternative to fingerprint systems?

Adopting a face recognition attendance system can eliminate all the above-listed disadvantages of the fingerprint attendance system. Face recognition attendance systems like Truein work on AI-enabled algorithms that do not depend on physical touch to identify a worker, offering touchless safety. These systems have almost 100% accuracy and work with facial hair, changes in facial features, aging, masks, etc. 

Additionally, these systems do not depend on custom hardware to record attendance. Workers can download supporting apps on their smartphones to mark attendance. It is advantageous for companies with workers at remote sites or fieldwork.

Truein: The Ultimate Face Recognition Attendance System

An ideal alternative to fingerprint attendance systems, Truein is an AI-powered Touchless Face Recognition Based Time & Attendance System. It offers a complete attendance solution that eliminates the need for any complicated hardware. Its mobile/tablet app enables companies to replace standalone fingerprint attendance machines. It provides selfie-based geofencing, automated attendance reports, leaves management, and centralized controls.

https://www.youtube.com/watch?v=s58lVluWMLM

Already, 250+ brands and companies are using Truein for their attendance management. Therefore you can also rely on their solutions for your organizations attendance management. Schedule a free demo today and see how Truein attendance system works.

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Electronic Attendance System vs Hardware less Attendance System

All businesses have a requirement to record attendance to keep the track of workers. An attendance system helps recognize which workers are arriving late and how much to pay them. The traditional method of taking attendance involves old-fashioned punch clocks, attendance sheets, or some other kind of manual system that require human supervision. However, electronic attendance systems are also known as e-attendance systems and they are completely autonomous and require no human oversight.

Hardware-less attendance systems are the latest innovation in the industry that is also autonomous and doesn’t require any complicated hardware deployment at the site to mark attendance such as a mobile-based attendance system.

In this article, we are about to compare electronic attendance with hardware-less attendance systems to determine which one is best suited for your business needs.

What is an electronic attendance system?

An electronic attendance system has electronic components that are managed by software to take attendance. These systems are popularly known as automated attendance systems as they require minimal human supervision to function.

Depending on their operation, time and attendance systems can be of various types.

Types of electronic time and attendance system

1. Biometric attendance system

Employee using biometric machine

The most popular electronic attendance system is biometric. These systems are designed to identify unique physical traits of a person such as a fingerprint, handprint, retina, or face to record attendance.

2. Time Card

Employee Swiping time card by swiping machine

A time card attendance system is comparatively less expensive than other electronic attendance solutions. Their operation is simple, each employee receives a time card that they swipe on the machine. Every time a card is swiped, the data is collected and automatically transferred to a timesheet, eliminating any manual paperwork. The major drawback of this electronic time attendance system is buddy punching.

3. Proximity Cards, Badges, and Key Fobs

Employee using proximity card machine to mark in attendance

A more proficient upgrade to the time card system, these types of attendance systems work on geofencing or GPS technology. The employees only pass the proximity card, page, or key fob in front of the reader to mark the attendance. These systems can also be customized to track employee movements throughout the facility.

4. Interactive Voice Response (IVR)

Employee using Interactive Voice Response to clock in in remote locations

The IVR attendance system allows employees working in the field or at remote locations to clock in by calling in over a landline or cell phone.

5. Web-based Login Stations

Web based Login Station for creating static IP addresses of the employees

Most IT businesses where employees work from laptops or personal computers employ Web-based login stations. These systems set up a static IP address every time an employee logs into the computer.

Advantages of electronic attendance system

1. High Accuracy

The systems designed for electronic attendance are highly accurate. As these systems are entirely automated there is no scope for human error. On top of that, an electronic attendance system can keep track of any number of employees simultaneously, making the process highly efficient.

2. Simplifies Payroll

Let’s face it, tracking employee hours, verifying and collating payroll is a laborious and time-consuming task. Thankfully, an electronic attendance machine can simplify this process by automating the entire workflow of attendance keeping and the payroll process.

3. Integration / Configuration

An electronic attendance system can be customized to suit your needs based on the nature of work and policies. Most of these systems are designed to integrate with some of the most popular payroll software and services like Tally ERP and QuickBooks Intuit.

4. Security

Most electronic attendance management systems are built for security. These systems have highly secure architecture, especially biometric systems. The organizations where security is a primary concern can trust electronic attendance systems.

5. Productivity / Efficiency

Such attendance systems can free up precious administration time that is otherwise spent on keeping track of employees and managing the payroll system. The saved time and effort when combined with data accuracy improves productivity and hence the profits.

Why pick electronic attendance systems over manual systems?

An electronic attendance system is far superior to any manual system. These systems are much more accurate, require no human oversight, easily integrate with existing payroll software, and cannot be fooled easily.

In a world where modern technologies are making it cost-effective to deploy smart business management solutions, if you are still stuck with a manual attendance system, you are losing revenue and may also be paying for the hours your employees never worked.

That being said, there are some aspects where electronic systems lack.

Drawbacks of electronic systems compared to hardware-less attendance systems

An electronic time attendance system is not always a viable option. For instance, these systems have limited scope for businesses where employees are scattered over a large geographical area.

Hardware-less systems are more reliable in such a scenario as workers can clock in using their mobile phones.

Dependency on hardware sensors limits the efficiency of electronic systems in industries with a blue-collar workforce like mining and forging companies. Fingerprint systems are not as efficient here as workers’ fingers are often covered in dirt. For such a working environment, hardware-less systems like facial recognition are more efficient.

Post pandemic work culture is shifting towards minimizing physical contact for the safety of employees, making hardware-less attendance systems more viable.

Furthermore, electronic systems have higher maintenance cost due to hardware components. They also require more space for installation.

Do you need a hardware-less attendance system?

Yes, you do.

Irrespective of what type of your business is, a hardware-less system is a worthwhile investment. It can perform all the functions an electronic attendance system can, but is far more cost-effective. Truein is one such attendance system that is designed for employees, contractual and distributed workforce.

Why choose the Truein attendance system

Truein is an ideal hardware-less attendance system that is trusted by some of the biggest organizations. A touchless face recognition attendance system, Truein is designed to automate attendance policies and reports for your business.

Automate attendance policies in Truein
Automate attendance policies

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Attendance reports in Truein dashboard
Employee attendance reports

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A major upgrade Truein provides over other hardware-less attendance systems is the capability to recognize a face with a mask on. The AI-powered face recognition system can detect a person accurately even with a mask on or any facial attribute change such as beard or glasses.

There is a minimal cost of deploying this attendance system for your business. Employees can use their mobile or tablet to configure Truein’s app to mark their attendance.

There’s more, Truein automates payroll, leave managementshift rostering, and integration with third-party software.

Schedule a free demo and see how Truein can intelligently handle all your business’ attendance and employee management needs.

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How Biometric Attendance System Can Benefit Retail Stores?

The retail industry is one of the most dynamic sectors employing a large number of people. From customer representatives to order fulfilment executives, retail stores require employees to be distributed over a large area. This requirement poses challenges such as attendance maintenance of all employees & several other compliance issues.

Most retail brands have their store’s distributed over a large geographical network, employing a varying number of people. While the traditional attendance system like card punching machines offer a solution that is not efficient at protecting against problems like buddy punching.

To overcome these challenges, the retail market is embracing modern-day biometric attendance systems. As these attendance systems allow for faster, secure and efficient business operations, they can benefit any retail store. If you still haven’t adopted a biometric attendance system for retail, you must have your questions and doubts about their effectiveness.

In the ear of technological sophistication, you don’t have to settle for less efficient and legacy systems. This article is all about explaining the advantages of biometric attendance system for retail stores.

Biometric Attendance System For Retail Industry

Biometric attendance systems have witnessed a huge demand from the retail industry for several reasons. From improving the accuracy of attendance management to boosting the productivity of employees, these systems are truly game-changers.

At present, there are three main types of biometric attendance systems available for retail stores.

  • Fingerprint Technology For Retail Industry: The fingerprint recognition system recognise the ridges and valleys (minutiae) on the surface of the finger to verify the identity of the person but sometimes it take multiple attempts to scan the fingerprint because of cuts and sweat on the fingers. Fingerprint recognition systems are useful and effective against time theft, but in the post-pandemic era, the focus is on minimising contact. As such these systems suffer a drawback.
  • Eye Recognition Systems: As an alternative, the retail industry has the option to employ eye recognition systems for attendance marking. These systems have two modes of operation at the core. Some systems use iris recognition to identify an individual while others rely on retina recognition (they raise the patterns of veins in the back of the eye to identify an individual). Problem arises from their implementation as they require dedicated hardware installation and it is expensive as compared to other biometric attendance system.
  • Face Recognition Systems: The best biometric attendance system for retail, a face recognition system eliminates the need for contact to mark attendance and it is more accurate than other type of biometric attendance system. Such attendance systems analyse the facial patterns by using Artificial Intelligence to identify an individual.

Why your retail business needs a biometric attendance system?

As a retail business owner or store manager, your time is best invested in mentoring and training your staff rather than wasting it juggling personnel to fit open shifts, keeping track of employee productivity and scheduling working shifts from scratch. By adopting a time and attendance manager software you can free up a lot of time that can be invested in interacting with your customers and improving your business.

With biometric attendance systems like the one offered by Truein, any outlet, wholesale or factory store can considerably reduce the time spent on scheduling and marking attendance. Such software can also drastically improve your workforce efficiency, reduce labour costs and optimise staff planning. This is not only beneficial for you as a business owner, but also benefit your employees to have a better work-life balance.

1. Higher level of accuracy

Manually recording attendance and time leave scope for errors and inaccuracies. Even, employees are found to log their attendance timing wrong on purpose (time theft). The legacy attendance systems like card punching machines are also susceptible to such behaviour from employees. However, when you use a biometric attendance system you do away with such errors eliminating any possibility of time theft.

Furthermore, such systems allow employees to monitor their own time, work schedules and appointments online via their smartphones or other devices. As the entire attendance system is cohesive, any schedule changes are updated live for all employees.

2. Higher Productivity

Retail stores with a lesser number of employees can manage with less efficient attendance systems, but when you have a larger workforce, it can be a problem. At the end of the day, if employees have to manually enter time into the payroll software or you have to gather up time cards, it puts in an enormous amount of effort, not to mention a lot of time wasted.

With a biometric attendance system, you can cut attendance marking and payroll processing tasks from hours down to minutes. As retail employees have a scheduling app, they do not have to wait for their turn to mark attendance.

3. Track Employees Easily

Retail stores require employees to be scattered over a large place which makes it difficult to track employees. With biometric attendance systems, you can easily track field-based and remote employees when they clock in/out using systems or mobile devices with GPS tracking. As the software can track the GPS location of mobile devices, you do not have to invest in any additional hardware.

You can put up geofencing to prevent time theft and mandate employees to be within a defined distance to be able to clock in. Furthermore, face recognition attendance systems use facial features to verify and record time, hence employees cannot game the attendance system through buddy punching.

4. Manage flexible work schedules easily

A retail business has requirements beyond just storekeeping. There is logistics, inventory and security involved. This is why the retail industry employs part-time, full-time and contract employees. The clocking options vary depending on the type of employee. The modern-day attendance management software allows managers to deploy and monitor employees regardless of where they are working from or what type of schedule they are on. This deletes a lot of overhead and makes it infinitely easier to manage flexible work schedules and allot shifts to employees easily.

5. Happy employees

A biometric attendance system not only benefits businesses but also helps employees to be paid accurately on time. All the human error that occurs when timesheets are filled out manually is eliminated. The attendance is logged accurately and updated in the system that makes payroll processing a lot easier. At the end of the day, it ultimately results in happy employees who are paid for their hard work without any delay.

There are already several biometric attendance systems for retail stores available offered by different manufacturers, but Truein stands apart.

6. Truein biometric attendance system can help

Truein offers the most advanced Touchless Face recognition Attendance system on the market. The biometric attendance system they offer is based on artificial intelligence that can be implemented by any retail store without requiring any complicated hardware.

Why use Truein Touchless Face Recognition Attendance System?

Whether you run a small-scale retail store or own a franchise employing dozens of people, Truein is offering an easy way of attendance management.

1. No additional hardware requirement

Truein time and attendance management software can be deployed out of the box. As it is a mobile-based attendance system and the software works with smartphones and tablets, there is no need for additional hardware. It saves a lot of cost and time to upgrade the attendance system of your retail business.

2. User-friendly interface

The software is designed to be user-friendly irrespective of the device it is accessed from. With no complicated steps or manual actions involved, your employees will easily adapt to Truein, requiring minimal or no orientation.

3. Cloud-based attendance system

Truein stores the attendance data on the cloud, enabling anyone to access the employees’ data from any location using their verified devices. The HR managers can easily upload employee data in bulk using spreadsheets that make it a lot easier and efficient to manage organization-wide attendance data.

4. GPS and Geo fencing attendance

The attendance system comes with GPS and Geo-fencing technology, allowing you to mark attendance only from approved locations. Truein features selfie-based geo-fencing making it possible for employers to mark attendance from their mobile phones. It is a perfect solution for retail shop staff and contract workers.

5. Give different roles to different users

User-role management is possible with this biometric attendance system. You can assign different access to different users, based on their employment type and management position.

6. Flexibility to have different policies for different stores

If your retail business has different policies for different stores, still you can store them in the central database and customise them as per the requirement of individual stores.

7. Audit Punching

A highly useful feature of the Truein biometric attendance system is its audit punching capability. This feature randomly generates a punch notification for a random employee to check the location of the employee. This is an excellent verification option to eliminate time theft.

Conclusion

No matter how many stores make up your retail business or the number of employees you have, using a reliable biometric attendance system can help you avoid situations that cost you money. Such systems can eradicate time theft, improve business productivity and make attendance management highly accurate, thereby improving business as well as employee satisfaction.

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Why does Truein have an edge over other hardware based attendance systems?

When a company decides to install an attendance system, their choices include a hardware based card swipe system, a hardware based thumb attendance system and a hardware based face recognition system. None of those present a practical, low maintenance and quick implementation design. 

Truein has revolutionized this industry but introducing a leading edge technology - HardwareLESS face attendance. It has been adopted by more than 150 brands like Godrej, Titan, PC Jewellers, Bajaj Allianz and 1mg. 

Switching from a Thumb Biometric device to Truein Face based Attendance Software is definitely a huge advantage and has brought satisfaction to our 400+ employees who start each day with a “Selfie”!

By DIT University

Why does Truein win over the other hardware-based systems?

Points of ConsiderationTrueinOther hardware based attendance systems
How does it work?It can work with any tablet or mobile. Simply download the app and get going.They require specific hardware which works only with their system
What are the upfront device costs?You can install one tablet at every premise or you can ask the employees to use their own phone. So the costs are negligible to nil.You need to buy their hardware for every premise.
What are the entry barriers?You can start off in one day, practically. There are no major installations required. It is like installing an app and using a web-based dashboard.You would need to purchase the hardware and wait for it to get installed. If you have the attendance hardware of your old system, it has to be discarded for a new one by the new vendor.
What are the exit barriers?You don’t have any hardware to discard. You can move on easily. You have to think about return on investment of your hardware and wait for a reasonable period before you think of system or vendor change.
What are the lifetime hassles?You have to incur no maintenance cost. The software upgrades are included in your license. Any issues with the tablet or mobile can be easily troubleshooted. It requires only Android or iOS knowledge. You have to maintain the hardware through an annual maintenance contract. If the system is not working, you have to wait for the service manager to visit the premises and fix it.
What are the offline capabilities?Truein works online as well as offline. In case there is no internet, data gets synced up later. Even remote shops or offices can use Truein without any hassle. Most of them work only online.
What are the reporting capabilities?Truein gives daily updates on SMS and mobile dashboard to all managers and admin. There is a live dashboard for instant actions. Most of them require manual calculations at month-end for a clear view of the attendance statistics.
What are the technology advantages?Truein face recognition system is AI-powered and is benchmarked with eyes. It can recognize with 100% accuracy even when facial features change. Non-recognition errors are very common. Lack of accuracy and reliability gives rise of parallel systems like manual registers.

The bottom line

Truein brings you new-age technology with practically no lead time to start and hassle-free lifetime satisfaction. Many leading brands have moved from other biometric systems to the Truein advantage

  The COVID Pandemic situation made us switch to new normal in many ways and one of them was switching from Biometric attendance system to touchless attendance system. We enquired with many vendors and suppliers for such products and finally we opted for Truein – Touchless Face based attendance system for our Shindewadi plant. The system support, software and product all are inline with our needs and expectations. Thank you Team Truein for the support and expecting similar experience in future.    Sandeep Deo

Sandeep Deo

Sr. Manager HR, Godrej

Truein’s support team is fast, friendly and always available to help you through a smooth on-boarding. Request a demo to get started. 

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How does face attendance win over other biometric systems?

Traditionally companies have used the thumb-based attendance system, which served as a good substitute to card-based systems. Neither of them were perfect and faced many setbacks on reliability and security. Attendance with face recognition has gained attention in recent years. While large companies have been quick to upgrade to face recognition attendance systems, many mid-sized organizations are still working with older technologies. 

Is it worthwhile to upgrade to face id attendance systems? Let’s evaluate the biometric systems objectively. 

How face recognition attendance system works?

The system stores a database of faces. A screen, usually a mobile or tablet in case of Truein, is placed at the entrance and employees have to simply walk towards it. A match is triggered with the database and attendance is captured within a second. 

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Systems like Truein are benchmarked with the eye so no amount of change in facial features or fashion accessories affects its ability to return accurate results.

Why is face attendance better than thumb-based or fingerprint systems?

Practically 100% accuracy: Thumb-based attendance systems have often failed in situations where the fingerprint is faded. Workers who work in oiling systems can’t register their attendance with faded thumb prints. Similarly heena applications or cuts on fingers return errors. It is often frustrating to try attendance multiple times before simply writing down in a manual attendance register. 

That is not the case with face recognition attendance. It has been tried, tested and proven that it is practically 100% accurate. Employees simply walk towards it and attendance is captured. It works even when hairstyles change or employees age. 

Touchless safety: With covid-19, the world has become increasingly aware of the risks of contact-based attendance systems. There is no attendance system, other than face id attendance system which is absolutely touchfree. The user has to simply show his face. The system is triggered automatically. 

Even after the world is covid-free, people will be conscious of the touches they make and it will be good to provide a hygienic system. 

No complex hardware: Thumb based systems always require that you install a machine at the entrance. While the upfront costs are a barrier in itself, the machine requires maintenance too. When you choose a face attendance system like Truein, there is no complex machine. You simply install the application on any Android or iOS system and it works. Often, companies use just a tablet or mobile for Truein face attendance. 

Remote access: Not every staff member steps into the office every day. There are remote workers or on-the-go field staff who report directly to client offices, distributor’s godown or other places. If you have rigid systems that require machines or hardware, it won’t work out for remote workers. 

With Truein mobile-based face recognition systems it is possible to allow on-the-go workers to take attendance from their own phone, wherever they are. Companies can restrict the mobile-based attendance to specific geographies, geo-fencing it, making it more secure and controlled. 

Wow experience: With attendance time cut-down to a second and no action required from the user-end, face id attendance is by far the best biometric system. It wows employees who don’t require training and are happy to adopt immediately. When a face id system is based by a powerful application, it is even more welcome. Employees can track their records from the phone and managers can track everyone in real-time. 

Reliability: Face recognition attendance systems like Truein have spoof-proof mechanisms. Employees may be required to blink their eyes before capturing attendance. It ensures no photos are used in the attendance process to mark proxies. 

Frequently asked questions:

Which biometric attendance system is more reliable and accurate?

Time and again it has been proven that fingerprint systems fail when fingers are dirty, oily, wet or bruised. Face attendance is practically 100% accurate.

Which biometric attendance system is more affordable?

Thumb based systems require sensor-based machine installation at every site, making it costly in the beginning and also at the time of maintenance. With face attendance, any Android or iOS based mobile may be sufficient. Even employees can track their face ID with their own phone. Even retail stores with multiple outlets or construction companies with multiple sites find face attendance more affordable. 

Make an informed decision

There are many choices available today. Not every finger print system or every face attendance system is made equal. Evaluate the options between various vendors or brands and make an informed choice. Be sure to ask questions like:

  • Does the attendance system have geo-fencing?
  • Does the system require hardware installation and maintenance? 
  • Does the system have mobile-based capabilities?

Asking the right questions will help you choose the most advanced biometric attendance system. Schedule a free demo today and try Truein face recognition attendance system which has all the features that a biometric attendance system should have.

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Why you don’t need to install attendance machines?

When companies evolved from paper-based attendance to one that was technology enabled, they were asked to install machines for card swiping or thumb imprints. Once upon a time that felt like an obvious choice. Not anymore! If you are still installing bulky attendance systems, you are probably living in a cave.

There are choices. Go hardware-less!

Introducing hardware-less face recognition attendance

The charm of technology is not in its complexity, but in its practicality.

Consider Truein’s face attendance app – it can be installed on any tablet or mobile to get started in no time. A common tablet (any Android or iOS device) at the gate is all the infrastructure you need. Or better still – install nothing! 

Ask your employees to do a selfie-attendance from their very own phone. How do you ensure they are not marking attendance from home or a beach holiday? With Truein geo-fencing, of course. Our geofencing attendance feature lets employees mark selfie attendance only from geographical boundaries set by you. Define the radius from your office and you are set.

Why does hardware-based attendance increase liability?

Initial investment

If you have hundred construction sites or two hundred retail stores, would you invest a machine everywhere? The cost would multiply manifold. Besides, nothing lives forever. You are looking at a similar investment every few years. 

Recurring maintenance

Hardware that you or your IT does not understand will always have an external dependency. It will have its maintenance requirements. It means calling the technicians every time you hit a snag. It can also mean annual maintenance contracts and more cost. 

In comparison an Android or iOS based simple tablet or mobile needs little to no troubleshooting. And anyone can do it! 

Lack of portability

Typical hardware-based systems have heavy installations which act as permanent fixtures. They are immovable. They sit with your furniture. When you move somewhere, you need a technician again. 

Contrast that with a simple iOS or Android-based mobile attendance system with a temporary stand. Move it around as you please. Rainy days? Move it inside. No problem! 

Parallel systems

Whether it is card-based system or thumb-based system, you always hear complains about card not getting recognized or thumb not being accepted. An oily hand or scratches on card are common reasons for the system to not work. Result? The admin pulls out a manual entry register which is reconciled end of the month. 

We take attendance seriously. With Truein face attendance, you get practically hundred percent accuracy and reliability. No parallel systems, please!  

Limited use case

When you install a hardware, you are only thinking about your desk employees. What about your field workers or mobile workforce? Can a marketing manager mark attendance from agency’s office? Can a salesperson report from distributor’s office? Not if they need a large machine to mark attendance. 

Consider the Truein mobile-based selfie attendance. It works for very many use cases:

  • On field staff doesn’t have to come to office only to mark attendance 
  • In construction industry or similar industry where sites keep changing, there is no unnecessary infrastructure created. The security guard can take attendance of all contract workers from his device. 
  • Retail outlets which run in hundreds and thousands can just geo-fence their stores and let employees mark attendance from their phones. 

Onboarding pain

Every time a new employee joins in, there is a long process of thumb registration or card activation. How would you like to replace it with a face recognition system that lets new employees click a selfie and onboard themselves in no time? You will like it very much, especially when the organization grows. Think scale? Think ease of onboarding with face attendance. 

It becomes even more relevant when you are dealing with contract staff that changes on daily basis. The common bane in the construction industry! 

Step into the future

Don’t hold yourself in the past. In the 21st century, getting an attendance machine is like buying a keypad based mobile. It is like using pigeons when you can use emails. Embrace technology that is light, portable and practical. 

Go touchless, go hardware-less.

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How does Face Recognition Technology work?

How easy is it to identify a person you have met before? Usually, very easy! You may say it is because you remember him. Technically, your brain is matching it against a memory it has. Face recognition by machines work in a similar fascinating way. 

What is Face Recognition?

The Dictionary definition of face recognition is the ability of a computer to scan, store, and recognize human faces for use in identifying people. 

In 2020, this term is not very alien. Apple users use Face ID to unlock their phones. Airport security uses it to identify convicts. Workplace safety apps like Truein use it to mark attendance or authorize visitors. 

Steps for Face Recognition

There are many variations of this technology. We will look at the most common approach. Let’s break down the definition. 

Scan: A person walks by a machine that takes its picture and identifies its geometry. By geometry we mean distance of the nose from chin or location of eyes. There can be 60 to 80 such data points that make the complete face ID.  

Store: The face ID, a mathematical formula consisting of data points is stored in the database. The computer understands this as your signature – unique to you.  

Recognize: Next time you walk past the same machine, it can create a similar map and trace it against the database it has. Result? You are identified.  

Not all face recognition technology is created equal

Face recognition was first invented by Woodrow Wilson Bledsoe in 1960s. Back then the degree of errors was vast and the amount of time it took to return a result was huge. Part of it was due to computing power of machines back then. Besides, the number of facial markers used to create a Face ID were low. In 1970s there were 21 facial markers. Today, the sophisticated machines use as many as 80, increasing accuracy. 

How Easy Is It To Beat Facial Recognition

Facial recognition gets seriously compromised if the machine is not geared to identify in low-light or with changing facial features. It will result in two things:
  • False negative: It won’t identify a person despite his ID being present in the database. It can be frustrating, but it is not dangerous. 
  • False positive: It will identify a person wrongly as another person. A false match is a bad sign, especially when law-enforcing agencies use it. 

It is therefore critical that you pick a face recognition technology that stands the test of time. A time-tested and proven technology by a trusted provider is the key to adopting this futuristic technology. 

What makes Truein’s face recognition technology unique?

We believe that accuracy has to be practically hundred percent. Any small error leads to manual work, beating the purpose of our technology. This hundred percent perfection has happened over many years through many iterations. Today, we are proud to meet those benchmarks.

  • Truein face recognition attendance is benchmarked with eyes. Result? No amount of facial changes can affect our performance. Ageing, hats, face masks – doesn’t matter. It works. We beat the odds.
  • Our face recognition technology has proved to work in low-light conditions as well. So common work conditions like night shift workers or outdoor construction sites don’t pose a challenge to our system. 
  • It works offline too. So, there are practically no barriers to primary enterprise activities – face attendance and visitor management. Distant sites or stores too can use it seamlessly. 
  • We have invested in the necessary infrastructure to make it super-fast. We surely don’t want people to wait in queues while the device scans and marks face attendance for each employee. It takes just three seconds, including changeover time. 

Why face recognition is the most futuristic ID system?

Biometric IDs are unique and beat the traditional paper-pen or card systems hands down. Cards can be swiped by proxies and attendance can be fudged. It is a common malpractice, often seen at plants within contract workers. 

The thumb IDs are biometric too, but they have failed to meet the hundred percent benchmark. Women using Indian Mehndi on hands feel frustrated when their thumbs don’t get identified at office machines. Similarly, plant workers who work on oily machines cannot walk past a thumb-based system easily. Besides, it is not touchless, and it takes multiple attempts for one correct match. 

Face recognition is truly the only unique identifier, doing its job in few seconds. It cannot be proxies or scope for manual overrides.

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Implement Face recognition based attendance for your organisation – in hours, not days!

Face recognition sounds like the technology of the future and it is natural to have inhibitions like – prohibiting costs, a long learning curve and so on. Fortunately, those are just myths. In this article, we address your biggest fear – change management. 

Will moving to a new System require new training, complex hardware or large upfront investments? Absolutely not.   

Some face recognition system work only with their own accompanying hardware which is not easy to get around. While it was the easiest way to launch Truein, we researched for years to bring you a solution that is totally hardware independent. 

Why should you opt for a hardware-independent Attendance System?

There are no entry or exit barriers

The idea is to allow employees to come face-to-face with an app that recognizes them and marks attendance. Truein is that AI-powered employee attendance application which makes it possible. Question is – what do you install the app on?  Any smart device that fits your budget. It can be an existing large screen phone or a tablet you already own.  

In spite of being so versatile, our hardware-independent system is practically 100% accurate and works better than any complex system. 

It works on user mobiles too

If you are not ready to invest in a tablet yet, you can ask employees to mark attendance from their very own phones. Worried they will mark attendance from home, without stepping into the premise? Geo-fence it – Define the geographic boundaries of attendance. Only when they are in that radius, they will be able to do it. 

There are no operating system woes

We’ve ensured that our staff attendance system is truly universal. Pick any Android or iOS based mobile or tablet and you are good to go. 

It lives on and off internet

Do you want your attendance data to get updated in real-time, showing managers instant reports? You would need Wi-fi or 4G data. If you are in a remote location where connectivity is an issue, Truein will still work just fine. It will operate in offline mode, allowing attendance or visitor management to take place without a glitch. When the internet connection gets restored, the data will get automatically synced. 

It is portable

Unlike a hardware-based system which would require a technician to install and uninstall, we have no such hassle. Your office has moved to a new location? Simply take your tablet along and place it at the new entrance. 

It is easy to maintain

If the hardware device you install gives you hiccups, you don’t have to fret. Like we mentioned, no technician required. You troubleshoot it like you would troubleshoot any Android or iOS device. And if you still need help, we are always a call away. 

Take the first step. We do the rest

The biggest barrier to adopting new technology is ‘apprehension’. Deep down, all of us fear change and the ‘unknown’ complexities it might bring. That leads to procrastination – putting it off to another day. 

HR departments put up with tons of manual work, annoying syncs and the woes of traditional attendance systems or visitor management systems because moving to a new solution seems like a mammoth task. 

Sometimes it helps to talk to an expert to find out if those fears are grounded in reality or they are just myths. 

We have installed Truein at organizations as small as twenty employees and as large as fifty thousand employees. The feedback is unanimous – it takes a day to get started and it is the most intuitive system. 

The COVID Pandemic situation made us switch to new normal in many ways and one of them was switching from Biometric attendance system to touchless attendance system. We enquired with many vendors and suppliers for such products and finally we opted for Truein - Touchless Face based attendance system for our Shindewadi plant. The system support. software and product all are inline with our needs and expectations. Thank you Team Truein for the support and expecting similar experience in future

- Sandeep Deo Sr. Manager HR Operations, Godrej Lawkim Motors 

Why do we claim one day kick-off?

There are no complex pre-requisites. You start with what you have. 

Step 1: Install Truein on any device 

Step 2: You bulk upload employee data with a simple excel

Step 3: For attendance, users on-board themselves by clicking their pictures

You are good to go. In case you opt for face recognition visitor management system, you need only Step 1. Of course, our support is around to guide you too.

Ready to embrace the future? Book a demo.

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Why face-recognition technology is the only way forward for businesses?

Face recognition technology was used to bar intruders in the Avenger Towers. Does it ring a bell? What was sci-fi yesterday, is a reality today. The most obvious application is security – the Forensics department identifying criminals, the Highway authorities identifying speeders, the Airport authorities recognizing fleeing convicts. 

There are more fun applications too – Facebook allowing you to tag your pictures. Have businesses used these insights? Of course, yes. When you read these use-cases, you might get a ‘Aha’ moment

Business Applications of face recognition technology

Face recognition attendance

While biometric attendance has been around for a while, face recognition attendance is way ahead of the curve. Let’s look at the top three reasons why businesses have embraced it with both hands. 

It leaves no margin for error

The swipe not working, or the thumb not being recognized – which one are you used to? When you use an attendance system that doesn’t work at all times, you are allowing manual systems to take over. The manual system has to be synced back for the final tally. There is a scope for proxy as well as human error.  

Face recognition attendance is practically 100% accurate and reliable. It leaves no room for parallel systems. Leading face-recognition technologies benchmark the system with the eyes. An employee may grow old or fashionable - it doesn’t matter. No facial or hair change can hamper its ability to recognize. 

It is non-intrusive

Most attendance systems require a user action like placing their thumb on the keypad for identifying its geometry. Many may or may not want to part with this personal data and may find it unsecure. Users have shown less concerns with leaving their picture behind as it is easily accessible on social media or other public domains any way. 

It is contactless

The user just passes by the hardware and the system completes the scan. With COVID, this is a necessity. Even otherwise, it reduces attendance time to one second and leads to zero queuing up outside the gates. Can you imagine the happiness score when an everyday chore becomes this convenient? 

We’ve seen this work like charm in even organizations with fifty thousand employees. And that is not the benchmark – it can work with an unlimited database. 

Face recognition visitor management system

It is appalling to see large organizations leave important matters such as security to one man at the gate. While we don’t doubt his efficiency, it is definitely not fool proof. Here are top three reasons enterprises have moved to face recognition-based visitor management system. 

It is as secure as it can get

With face recognition, anybody stepping in leaves a record in the system which can be back tracked or verified by anybody in the organization at a later date. Well, it is also real-time so large organizations can have multiple watchful eyes. Going to think of it, is there any other system that can leave breadcrumbs that lead back to the face of the visitor – the true identifier? 

It leaves a good impression

Signing manual books or standing at the gate while the employee confirms appointment is definitely not pleasing. And imagine standing in a queue to make a pass! We’ve all been there and done that. We’ve cursed and we’ve left stamping our feet. Why would we want to leave visitors with such agony? A face-recognition based technology at the door speaks volumes about how progressive your organization is. 

It is always-on

An enterprise never sleeps and is not on a holiday during weekends. You need systems to blacklist people, to send you notifications and to be vigilant. A face-recognition based system lets you manage visitors remotely and have an extra pair of eyes at the door.  Again, there is no margin for error. 

Face recognition technology is accessible

Back in the 60s when the technology was first identified, the computing power was too low to render quick results. In the 2002 Super Bowl, the experiment failed badly due to false criminal alarms. Today, we have left it all behind and have achieved exceptional accuracy and reliability. It is not a privilege of multi-national organizations alone. It is affordable and accessible to even startups. It does not require any complex hardware as well. An organization deciding to implement it can start as early as yesterday with practically no barriers. It truly is the only way forward. Businesses that don’t adopt it run security risks and productivity losses. 

This technology is becoming widespread – out of the movies into our very own premises. Are you game? 

Visit Website: Truein.com 

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