Top 6 tips for efficient onboarding of your ever changing ‘contract staff’

Contract staff keeps changing and the changeover is so frequent that companies don’t bother with systematic onboarding. They are tracked through manual registers and their documents lie with the contractor agency. Sounds familiar? You don’t have to row in the same boat. There are solutions to ensure that even contract staff is onboarded efficiently. Every step in the process can be transparent and easily backtracked. Let’s jump straight in and uncover some secrets.

Tip 1: Let the contract workers self-onboard themselves

When it comes to contract staff, you don’t really know how long they will stick around. You may want to avoid time spent on creating ID cards. Afterall, you might see a new face tomorrow at your construction site or retail store. How can you make the onboarding hassle-free? Simply ask the new staff to register their selfie on your face attendance system. Their face is their ID.

Tip 2: Register the contractor agency in your attendance system

It is a big process to get documents from the new contract staff, scan them and store them in the system. Companies outsource this to agencies but they lose transparency and efficiency. The documents are stored in an inefficient physical or digital folder system. It is not easy to pull the documents out when you need them. Are you running a risk? You sure are. You don’t know who turns up at your office everyday for work. There can be legal hassle eventually. You can have all documents handy right in your attendance system. Simply share access to your attendance admin portal with your contractor agency. Maintain just one system of truth.

Tip 3: Onboard just once

A contract worker working with you a year back may come today. Do you onboard him again? No. Save yourself and the worker this hassle. Your attendance system can have an easy deactivation - activation feature which lets you accept old employees back in the system. And guess what? It has his past attendance records so you know his track record. Besides, his documents and every other detail is handy already. You can welcome old employees back within a day. Be agile with efficient attendance systems

Tip 4: Manage their shifts automatically

Don’t let your contractor workers struggle with information on their ever-changing shifts. Nor should you suffer trying to allocate shifts to them. Try to bring in an attendance system that allows you to automatically assign shifts based on punch-in times or based on admin configurations. They can see their allocated shift in the system too. If payments are based on shifts, an automatic calculation based on records in a face attendance system can be a blessing.

Tip 5: Contract staff rules and compliances can be complicated. Make it easy for them.

You can set your face attendance system to include all the rules you want. For example, mark half day after 1 p.m., pay overtime after 9 hours, mark late after 9 a.m., give public holiday on 26th January and so on. The attendance system can do all the tracking and provide full reports. You don’t have to ask the contract worker to manually track all of it and your admin does not have to reconcile everything manually. Onboarding a contract staff has never been so easy. They just show up everyday to work - the rest is taken care of by advanced face attendance systems.

Tip 6: Let them mark attendance on day one even remotely

You don’t have to ask contractor workers to report to head office on their first day if their actual site is somewhere in the field. They can mark selfie attendance from app based attendance systems. They just need their own smartphone or a simple tablet at the site office. It is especially true in case of advanced face attendance systems like Truein.

Single source of truth

Most companies have a very clear onboarding process for new employees but they don’t apply the same rigour to contract staff onboarding. The agencies they outsource to do not have advanced systems either. Face attendance systems like Truein bring transparency, automation and compliance to the process and it can be shared with staffing agencies. One system of truth for everything from onboarding to attendance and reporting makes the entire system efficient.
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Why do you need automated attendance system for your ‘contract staff’

Do you hire contract staff on hourly, daily or fixed contract wages? Such staff is not permanent and they change too frequently to invest in proper attendance protocols. Often companies don’t even create RFID cards. Contract staff attendance is almost always done manually with a register and pen. It may not seem like a huge problem first. However, when you calculate the leakages it causes in the system and the financial impact of it, it becomes an issue worth looking into.

Why is manual attendance not the right way to go?

Buddy punching:

In case of manual attendance, there is no way to really check or backcheck who was present. Friends often punch attendance for each other. So, you might have only 100 contract staff present on a particular day but you may be paying for 120. If you extrapolate this for the entire year, the annual cheque for leakages may be huge.

Manual attendance overheads:

Manual attendance is just what the name says - powered by people. People need to watch over the attendance process and be vigilant when the contract staff is signing the register. You need people to manually tally all the attendance and feed it into the computer. You need more people to compile it and create reports for the management or payroll. The entire process is tedious and takes manpower for the management of it. All these easily add up to your expenses.

Monthly report generation:

There is no way you can know attendance aggregates of your contract staff on a daily basis because somebody will have to compile it. That means you won’t be able to drive compliances or enforce rules. By the time you come to know about gaps, it will be month end. Most companies build a frequency of monthly reports for report generation. It is only at month end that you see the tally of attendance across offices and across regions. Decisions, finances - everything has to wait.

Reconciliation:

There is a minimum loss of 5 mandays, spent only on the reconciliation or compilation of manual attendance registers across offices or regions. It is not just about time loss; it is about money loss too. Manual compilations are prone to errors and even a digit error can be an entire day’s worth salary lost or gained.

Face attendance is the solution to all manual attendance woes

Easy onboarding:

Contract staff may change frequently. So what? You can onboard them in no time with extreme ease on a face attendance system like Truein.
  • You can upload all contract staff in bulk using excel on the web dashboard
  • You can upload them individually on the web dashboard
  • You can take advantage of the self-onboarding feature of Truein. The contract staff can upload their selfie and get going with daily attendance.

Mobile-based selfie attendance:

If your contract staff is always travelling for sales-like roles, you can ask him to lock his attendance through his very own phone and the Truein app. If you have a construction site, the workers don’t need a kiosk to mark attendance. Outdoor sites can ensure compliance through selfie-based mobile attendance. Remote site? No problem. Truein works offline too.

Extreme transparency:

You know who is in and who is not on a real-time basis on your Truein app. You don’t have to wait until the month-end to see loopholes or compliance issues. Take action now and on a daily basis. Because the system records face attendance, there is no scope for buddy punching. Face is the best ID, afterall.

Contract agency tracking:

You can track agency-wise attendance of contract staff. That way the hiring agency can be held accountable for meeting the required numbers and sending sincere staff. It is possible to share the tracking with the agency through user-level access and app access. There can be meaningful discussion around real numbers.

Quick deactivation:

If a contract worker is absent for too long, he can be deactivated from the system. You can easily blacklist or block troublesome workers too. If a worker is on vacation and comes back later, you don’t have to go through the onboarding process again. His previous profile can be reactivated.

Switch to face attendance systems

There is no entry barrier to this upgrade. You don’t have to install large machines or set up any infrastructure. Truein works on any mobile or tablet. Say goodbye to age-old manual attendance. Manual attendance costs you more than you think!
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Why does Truein have an edge over other hardware based attendance systems?

When a company decides to install an attendance system, their choices include a hardware based card swipe system, a hardware based thumb attendance system and a hardware based face recognition system. None of those present a practical, low maintenance and quick implementation design. Truein has revolutionized this industry but introducing a leading edge technology - HardwareLESS face attendance. It has been adopted by more than 150 brands like Godrej, Titan, PC Jewellers, Bajaj Allianz and 1mg. Switching from a Thumb Biometric device to Truein Face based Attendance Software is definitely a huge advantage and has brought satisfaction to our 400+ employees who start each day with a “Selfie”! By DIT University

Why does Truein win over the other hardware-based systems?

Points of Consideration Truein Other hardware based attendance systems
How does it work? It can work with any tablet or mobile. Simply download the app and get going. They require specific hardware which works only with their system
What are the upfront device costs? You can install one tablet at every premise or you can ask the employees to use their own phone. So the costs are negligible to nil. You need to buy their hardware for every premise.
What are the entry barriers? You can start off in one day, practically. There are no major installations required. It is like installing an app and using a web-based dashboard. You would need to purchase the hardware and wait for it to get installed. If you have the attendance hardware of your old system, it has to be discarded for a new one by the new vendor.
What are the exit barriers? You don’t have any hardware to discard. You can move on easily. You have to think about return on investment of your hardware and wait for a reasonable period before you think of system or vendor change.
What are the lifetime hassles? You have to incur no maintenance cost. The software upgrades are included in your license. Any issues with the tablet or mobile can be easily troubleshooted. It requires only Android or iOS knowledge. You have to maintain the hardware through an annual maintenance contract. If the system is not working, you have to wait for the service manager to visit the premises and fix it.
What are the offline capabilities? Truein works online as well as offline. In case there is no internet, data gets synced up later. Even remote shops or offices can use Truein without any hassle. Most of them work only online.
What are the reporting capabilities? Truein gives daily updates on SMS and mobile dashboard to all managers and admin. There is a live dashboard for instant actions. Most of them require manual calculations at month-end for a clear view of the attendance statistics.
What are the technology advantages? Truein face recognition system is AI-powered and is benchmarked with eyes. It can recognize with 100% accuracy even when facial features change. Non-recognition errors are very common. Lack of accuracy and reliability gives rise of parallel systems like manual registers.

The bottom line

Truein brings you new-age technology with practically no lead time to start and hassle-free lifetime satisfaction. Many leading brands have moved from other biometric systems to the Truein advantage The COVID Pandemic situation made us switch to new normal in many ways and one of them was switching from Biometric attendance system to touchless attendance system. We enquired with many vendors and suppliers for such products and finally we opted for Truein – Touchless Face based attendance system for our Shindewadi plant. The system support, software and product all are inline with our needs and expectations. Thank you Team Truein for the support and expecting similar experience in future. By GODREJ Truein’s support team is fast, friendly and always available to help you through a smooth on-boarding. Request a demo to get started.
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How FMCG companies are taking advantage of ‘GPS and face recognition attendance’ to empower sales and marketing staff

Large FMCG companies have a sales workforce that tends to report directly to their sales beats or to the distributor point. Similarly, the marketing staff has to do market visits or go for meetings at agency offices. Rarely does the sales or marketing team report to head office for attendance. 

More often than not, there is a manual attendance register that gets reconciled at month-end. In other cases, the managers receive out-of-office request emails from their subordinates and the manager has to manually override absent marks in the system. Either ways, it is a painful exercise. 

FMCG companies have figured an easier way to overcome this issue. What did they do?

Embrace face attendance:

Face attendance is the only form of attendance that cannot be fudged or misused. Card based attendance can invite proxies as workers do buddy punching. Thumb based attendance is known to have recognition issues which give rise to parallel systems like manual registers. Face attendance, especially on reliable systems like Truein, works with practically 100% accuracy. No misrepresentation. FMCG companies have built trust and reliability within their sales departments with the power of face attendance

Allow selfie-based attendance:

Large FMCG companies have given up the idea of calling the sales team to head office for attendance. It is not practical and it is not productive. They have placed an attendance system in every salespersons’ palm. Sales people simply download the Truein app and turn their very own mobiles into attendance systems. They can upload their attendance selfies and register attendance from wherever they are - on field, at agency office or in market. 

Take advantage of Geo-fencing:

Companies have marked territories by defining GPS boundaries in the Truein face attendance system. Sales and marketing staff can take selfie attendance from wherever they are, as long as they fall within the approved geography. So a sales person can’t log attendance from home. He has to be at a specific location which need not be the head office. It can be the distributor’s office, geo-fenced by their HR team.

Geo-fencing lets companies adapt progressive policies like ‘anywhere attendance’ without worrying about misuse. 

Rely on system stamps:

Can employees change their device time and location to manipulate attendance stamps? No way. Companies that have implemented the Truein way of attendance know that the system is robust. The system stamps take only the server time and cannot be played around with. 

All time and location stamps are preserved, creating a robust audit trail. Sales and marketing staff can be made accountable and can be questioned if the records look suspicious. 

Create a unified system:

The biggest reason why some FMCG companies have been able to overcome the age-old attendance problem is through their reliance on forward-looking technology. They cut down the parallel systems like manual registers or email approvals completely. They use Truein as the single-source of truth for all attendance related matters. Truein is used for all of the following:

  • Marking attendance on kiosk or employee mobiles 
  • Sending leave requests and approving them 
  • Managing shifts 
  • Calculating overtime and other compliances 

When there is a single unified system, it is easy to manage massive records and there is no need for manual reconciliations. 

Key learnings from FMCG

  • When you are dealing with a large workforce that works from out-of-office, you need the power of automation. Manual registers won’t do. 
  • There has to be a balance of freedom and compliance. Employees are less stressed out and yet the company has audit trails. 
  • It is important to work with proven technologies like Truein and overcome many problems in one clean shot.
    • Face based attendance 
    • Geo-fencing 
    • Selfie-based attendance 
  • Build a single-source of truth so that everything flows into payrolling and other systems too. 
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How to make shift scheduling and job mapping a breeze?

If you run an organization that requires workers to come in at different shifts, it can be a hassle to track their shifts and attendance. Often the HR or admin department uses a manual register to allocate shifts - morning, evening, general and so on. Staff often changes their shift based on personal situations too. It is difficult to sync that with attendance machines and there is a manual reconciliation required at the end of the month. The entire process is tedious and cumbersome, to say the least. If you’ve been suffering from this, you will be delighted to find an easy and technological solution.

Upgrade to Truein shift scheduling

The Truein face attendance system comes with a powerful web dashboard and advanced shift scheduling features. Here is how it works:
  • The admin can upload a spreadsheet with shift details for the entire staff in one go in the Truein dashboard
  • Alternatively, the admin can assign shifts individually to every worker from the web dashboard
  • The workers’ face attendance everyday will get mapped against their allocated shift
  • It is also possible to schedule shifts automatically based on attendance. In other words, if a worker punches attendance during general shift timings, the system will automatically assign general shift to him.

Get the Truein job mapping feature

If you activate job mapping, every worker will have to select his job ID at the time of attendance. If his job ID gets wrongly selected, the admin will have the rights to change it from the web dashboard. This ensures attendance is linked to job IDs.

Why should you link an attendance system with shift scheduling and job mapping features?

Make it fool-proof: An attendance system has critical records about a worker’s in-time, out-time, hour clocked, leaves, overtime and so on. It is important from a compliances stand point and also from remuneration point of view. It should not be left to manual syncs and reconciliations. When you automate everything, you can be assured of an audit trail too. Make it convenient: It is easy for everyone to view their allocated shifts through the Truein face attendance system. The admins can focus on the more important tasks and let Truein automatically allocate shifts or track assigned shifts. Get powerful analytics: When you do job mapping and shift scheduling through the attendance system, you are recording critical data on a daily basis. It builds into our powerful analytics and reports. You can see insights around:
  • How many workers are coming in their allocated shifts?
  • Which shifts have least or most attendance?
  • Which shifts have overtime issues?
  • Which worker or department needs to be appreciated or warned?
All of it can be viewed in real-time by the employer as well as the workers in the web dashboard or the mobile dashboard. Critical decisions need not wait until the end of the month; the organization can be more agile. Meet compliance standards: Time tracking is an important legal requirement as well. Compensation may vary depending on shifts - night workers may have higher hourly pay for instance. The overtime rates may also vary based on shifts - weekend rates may be higher. All of this can be managed from one powerful Truein system. The time and location stamps are tamper-proof. They are not dependent on the user’s system but on our servers. So, they can be used for all audits.

Never again go the manual way

Truein face attendance system has been tried and tested by big brands across the country with large shift-based staff. We’ve fine-tuned the system through many years to make it powerful and useful. Experience the power of linking everything - face attendance, time-tracking, overtime compliances, shift scheduling, job mapping, leave management and more. It can all be exported into one master sheet which can feed into your remuneration and audit reports. Got questions? Schedule a demo with our team and experience Truein first-hand.
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How does face attendance win over other biometric systems?

Traditionally companies have used the thumb-based attendance system, which served as a good substitute to card-based systems. Neither of them were perfect and faced many setbacks on reliability and security. Attendance with face recognition has gained attention in recent years. While large companies have been quick to upgrade to face recognition attendance systems, many mid-sized organizations are still working with older technologies. Is it worthwhile to upgrade to face id attendance systems? Let’s evaluate the biometric systems objectively.

How face recognition attendance system works?

The system stores a database of faces. A screen, usually a mobile or tablet in case of Truein, is placed at the entrance and employees have to simply walk towards it. A match is triggered with the database and attendance is captured within a second. Systems like Truein are benchmarked with the eye so no amount of change in facial features or fashion accessories affects its ability to return accurate results.

Why is face attendance better than thumb-based or fingerprint systems?

Practically 100% accuracy: Thumb-based attendance systems have often failed in situations where the fingerprint is faded. Workers who work in oiling systems can’t register their attendance with faded thumb prints. Similarly heena applications or cuts on fingers return errors. It is often frustrating to try attendance multiple times before simply writing down in a manual attendance register. That is not the case with face recognition attendance. It has been tried, tested and proven that it is practically 100% accurate. Employees simply walk towards it and attendance is captured. It works even when hairstyles change or employees age. Touchless safety: With covid-19, the world has become increasingly aware of the risks of contact-based attendance systems. There is no attendance system, other than face id attendance system which is absolutely touchfree. The user has to simply show his face. The system is triggered automatically. Even after the world is covid-free, people will be conscious of the touches they make and it will be good to provide a hygienic system. No complex hardware: Thumb based systems always require that you install a machine at the entrance. While the upfront costs are a barrier in itself, the machine requires maintenance too. When you choose a face attendance system like Truein, there is no complex machine. You simply install the application on any Android or iOS system and it works. Often, companies use just a tablet or mobile for Truein face attendance. Remote access: Not every staff member steps into the office every day. There are remote workers or on-the-go field staff who report directly to client offices, distributor’s godown or other places. If you have rigid systems that require machines or hardware, it won’t work out for remote workers. With Truein mobile-based face recognition systems it is possible to allow on-the-go workers to take attendance from their own phone, wherever they are. Companies can restrict the mobile-based attendance to specific geographies, geo-fencing it, making it more secure and controlled. Wow experience: With attendance time cut-down to a second and no action required from the user-end, face id attendance is by far the best biometric system. It wows employees who don’t require training and are happy to adopt immediately. When a face id system is based by a powerful application, it is even more welcome. Employees can track their records from the phone and managers can track everyone in real-time. Reliability: Face recognition attendance systems like Truein have spoof-proof mechanisms. Employees may be required to blink their eyes before capturing attendance. It ensures no photos are used in the attendance process to mark proxies.

Frequently asked questions:

Which biometric attendance system is more reliable and accurate?

Time and again it has been proven that fingerprint systems fail when fingers are dirty, oily, wet or bruised. Face attendance is practically 100% accurate.

Which biometric attendance system is more affordable?

Thumb based systems require sensor-based machine installation at every site, making it costly in the beginning and also at the time of maintenance. With face attendance, any Android or iOS based mobile may be sufficient. Even employees can track their face ID with their own phone. Even retail stores with multiple outlets or construction companies with multiple sites find face attendance more affordable.

Make an informed decision

There are many choices available today. Not every finger print system or every face attendance system is made equal. Evaluate the options between various vendors or brands and make an informed choice. Be sure to ask questions like:
  • Does the attendance system have geo-fencing?
  • Does the system require hardware installation and maintenance?
  • Does the system have mobile-based capabilities?
Asking the right questions will help you choose the most advanced biometric attendance system.
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How retail chains are solving the age-old attendance & compliance problem?

It is (relatively) easy to track attendance in a corporate park or branch. How do you handle attendance tracking and compliance when you have dispersed outlets with varying staff strength of ten to fifty employees? Even large brands have not found the perfect answer. They end up using a mix of methodologies like thumb-based/card-swipe systems in larger stores and some manual registers in smaller ones. Neither are fool-proof and the age-old problem persists even today.

What are the top retail attendance challenges and their solution?

Hardware Installation: Installing a hardware for attendance at every single shop is not practical, especially when the staff strength is not large. Besides, retail chains are always in an expansion mode and installing hardware in all new stores is not a scalable idea. Solution: Opt for a solution like Truein face attendance which does not require any hardware installation. How face recognition attendance system works? It works on any Android or iOS device. It can also be configured to work from an employee’s own phone. It is scalable to as many stores as one may need, without any added upfront hardware cost. Remote locations: A lot of retail stores are located in far-off locations, with limited internet access. Most attendance systems require the internet to function and may be redundant in smaller towns. Solution: Always check if the system you shortlisted works in offline mode. Truein face attendance can work offline and sync data online when the internet comes available. That way, all stores can have a single attendance system. No exceptions! Parallel systems: When attendance systems like the thumb or card don’t work at all times due to non-detection or errors, people start using parallel systems like manual registers. Smaller stores don’t have the infrastructure for maintenance and resort to alternatives. That makes the organization prone to proxies and leakages in the system which add hidden costs. Solution: Try to use a system that does not allow people to slip through. A face attendance system like Truein works practically hundred percent of all times. Thumb not being recognised or the card getting damaged are not the kind of excuses you hear with face recognition. It simply works, no matter what! Store wise reconciliation: With retail chains using multiple systems across multiple stores, it is often a task to bring it all together at the end of the month and calculate salaries. Not to forget, there are sick leaves, casual leaves, public holidays and other such complexities too. It takes many man hours to sync this data across stores and of course, it can never be foolproof. Solution: An attendance system backed by solid software can link everything from holidays and leaves to shifts and compliances. Everything flows through just one comprehensive system so you can simply export the reports and disburse remunerations. No manual syncs! Truein makes it possible. No visibility: It is not possible for HR or leadership teams to see what is happening at different outlets on a day-to-day basis. Attendance, compliances and all are left to local teams. Head office comes to know about the attendance percentages only at the end of the month when there is a manual sync. The system is not agile. It is difficult to ensure that rules are complied with. Solution: It is important to choose a system that syncs data in real-time back to the head office or HR admins. Anybody can see analytics through the web dashboard or on their mobile. Truein brings this power and transparency. Shift management: Retail stores often operate for twelve hours. They have staff working in rotation shifts. Often, separate morning, afternoon and general shift registers are maintained to manually track the shift allocation and attendance. Again, another manual entry which has to be synced and is prone to human error. Solution: Have it all as part of the attendance system! Shift allocation is technically an extension of attendance and systems like Truein make it possible to link the two. One can allocate shifts in bulk to the entire staff via a simple spreadsheet upload or can do it individually for every staff member.

Retailers can heave a sigh of relief

Finally, there is an attendance system that works in every situation – offline, with shifts, with compliance rules and more. One click enables complete sync and export for next steps like salary disbursement. Large retailers like PC Jewellers have trusted Truein and have rolled it out to their entire chain in no time – no hardware installation required, after all! When the pandemic posed more challenges to the already existing retail attendance woes, there was only one solution they could reliably depend on – face attendance with no hardware and a solid software.
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Get over buddy punching at construction sites

Construction industry uses large scale manpower and has a unique challenge of dealing with the ever-changing contract staff attendance. We’ve helped construction companies get over their biggest bane with a practical solution, especially designed for them. 

The current attendance scenario in the construction industry

Construction companies would agree that there are no fixed sites. New sites come up and old ones close down all too often. It is not practical to install machines to track attendance. Manual attendance by the security guard is the most common practice. The result?

Buddy punching:

Who is signing attendance for whom? Nobody would ever know. The actual site may have ten people, but the company may be paying for twelve. Small leakages like these in the contract labour attendance system can result in big cheques and losses eventually. 

It can also have legal and security implications too as there is no real way of knowing who you are employing. 

Manual errors:

Even in a perfect world where everyone is honest and truthful at attendance time, there is scope for mistakes. There can be date errors or spelling errors. Contract labour may not be educated enough to realize it and it may go completely unnoticed. 

Reconciliation pain:

Manual attendance at the end of the day, week or month has to be converted into excels for payroll processing. It can be many days of unproductive work, further prone to errors. 

How can construction industry have better attendance monitoring?

Truein face attendance is one app with many solutions for the construction industry. Let’s break it down for simplicity.

Portability:

Your sites keep changing so you don’t have to invest in attendance infrastructure. Install any temporary stand to hold a tablet at the gate and let workers simply walk in using face attendance. Don’t have a closed gated site? Truein face attendance needs no hardware. It works on any Android or iOS mobile too. The security guard can be given a mobile to take face attendance of contract workers on site. 

No proxy:

What you see is what you get! A face recognition-based system cannot be fudged or overridden. Besides, Truein works in the most complex scenarios too:

  • Construction site has low-light or works in night shift? Our system works. 
  • Construction site is in a remote location with no internet? Truein works offline too. 

Truein works practically hundred percent of times so there is no scope for parallel systems like manual registers. 

Fast onboarding:

When you have contract staff that keeps changing every day, you cannot afford to have a slow or long onboarding system. How about a one-click system? The new joinee captures his face from the kiosk or mobile and his onboarding is completed. Every other detail like reporting manager, contractor agency, shift assignment etc. can be managed in our web dashboard later. 

Geo-fencing:

If you want to restrict the attendance of a worker to one site, you can do that using our technology. We allow you to fence the attendance by marking the GPS location. He can mark his attendance only within those geographical boundaries. 

All entries get stamped with location and time, so you have a verifiable audit trail at all times. 

Practically no-fuss, quick and accurate system is what we have to offer. 

What’s more? We have clients in the construction industry who have used our system for more than four years at multiple sites on a large scale. Tried and tested? You got it! 

Testimonial from a leading construction brand

Girish Nambalkar from SJ Contracts says, “Using a face attendance system at construction sites was a big challenge. Team Truein calmly understood our requirement and provided required customization too. Truein is an excellent solution. As of today, we are using Truein attendance system at our 22 sites. We found that Truein is more user-friendly and easier to use. The required reports ae also generated by the individual users irrespective of his location.”

Read more:

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5 must-have workplace safety tools in the post-covid period

Ready to re-open offices? Well, even if you are ready, employees may have concerns on getting back. How do you give them that required peace of mind? By showing that you have thought about their safety and taken necessary steps!

It will also ensure that you don’t reopen only to shut down after few days again. Yes, it has happened before. Bold employers had to retreat with Covid-19 spread in their offices. 

So, here is a safe-return plan with five dependable tools. Be sure you tick all the boxes before you take the plunge. 

Wobot Hygiene:

Wobot Intelligence, an AI-based computer vision SaaS company has come up with a plug-and-play solution that can be inserted in existing CCTV camera to track hygiene activities – 20 second hand wash, cleaning activities and social distancing. 

All the visual data collected through analysis of objects and gestures is automatically converted into actionable reports. The notifications reach the decision-makers through the app or email. 

It takes away the pain of physically monitoring every activity. It has been used effectively by IRCTC and other Indian enterprises. 

Truein Face Attendance:

Truein has pioneered the touchless face recognition technology way before Covid happened. With many years of experience, Truein face attendance is feature-packed and is trusted by large enterprises like Godrej, Titan and more.

You don’t need any hardware installation. Install the app on any tablet or mobile and you are good to go. Employees walk to the kiosk (tablet at the gate), their face gets recognized (without any touch), face attendance is recorded in one second and they move on. Sure enough, it has Covid-19 features like mask detection (no entry without mask), screening questionnaire, Arogya Setu notification and temperature check 

Right when the employees enter the office, they must be assured of entering a ‘no-touch’ zone. No physical signing of books and no thumb-based access.

Safe Distance App:

Smart Citti and Wrld3D have developed safe distance app. It creates a 3D design of the office and maps everyone’s location. It is like creating a digital twin of the workplace. It shows real-time movement of people inside the office premises. It is easy to see which places are crowded and which are less busy. 

Employees can accordingly take turns to use canteen, lifts, pantry or other community areas. It is a big relief to employees who feel safe and mentally at peace. 

It is also a two-way app that allows employees to vent out their feelings and report any unsafe behavior around them. Rooms are monitored for maximum capacity too.

Truein Visitor Management:

Who you allow in your premises is critical as it concerns safety of your employees. Truein’s visitor management app detects mask and allows entry through touchless face recognition only. Of course, Arogya Setu status and temperature can be mapped too. 

Besides, hosts can allow guests only by invitation and avoid queues at the gate. How does one watch over all visitors manually? One does not. The admin or security personnel is notified for any breach of rules – non mask entry, entry after hours, entry on weekends, blacklisted entries and so on. 

Know who, where, when in real-time and take necessary actions before it is too late. 

ServiceNow Workflows:

ServiceNow has added new apps to its suite. It helps companies gauge their workforce readiness and prep for the same. 

Firstly, it uses Employee Readiness Surveys to take a democratic approach to the reopening. It lets departments take customized approach to making their team members feel safe. Secondly, it has Workforce Safety Management app that helps managers configure a socially distanced workplace, track PPE inventory, schedule shifts, schedule cleaning activities and other necessary Covid essential workflows. 

Get ready to reopen

While there has been a slew of new apps after Covid hit the world, most of the apps are duplicate efforts. They do what the Government approved Arogya Setu app does or is just an incremental effort. The overnight app launches also raise concerns about their safety from privacy point of view. Before you go ahead and install any app, be sure to look into its security features. 

That said, a lot of apps have been developed by established companies and have proven their mettle over time. Adopting proven technology can help you get back to work while ensuring employee buy-in. 

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How does Face Recognition Technology work?

How easy is it to identify a person you have met before? Usually, very easy! You may say it is because you remember him. Technically, your brain is matching it against a memory it has. Face recognition by machines work in a similar fascinating way.

What is Face Recognition?

The Dictionary definition of face recognition is the ability of a computer to scan, store, and recognize human faces for use in identifying people. In 2020, this term is not very alien. Apple users use Face ID to unlock their phones. Airport security uses it to identify convicts. Workplace safety apps like Truein use it to mark attendance or authorize visitors.

Steps for Face Recognition

There are many variations of this technology. We will look at the most common approach. Let’s break down the definition. Scan: A person walks by a machine that takes its picture and identifies its geometry. By geometry we mean distance of the nose from chin or location of eyes. There can be 60 to 80 such data points that make the complete face ID. Store: The face ID, a mathematical formula consisting of data points is stored in the database. The computer understands this as your signature – unique to you. Recognize: Next time you walk past the same machine, it can create a similar map and trace it against the database it has. Result? You are identified.

Not all face recognition technology is created equal

Face recognition was first invented by Woodrow Wilson Bledsoe in 1960s. Back then the degree of errors was vast and the amount of time it took to return a result was huge. Part of it was due to computing power of machines back then. Besides, the number of facial markers used to create a Face ID were low. In 1970s there were 21 facial markers. Today, the sophisticated machines use as many as 80, increasing accuracy. Facial recognition gets seriously compromised if the machine is not geared to identify in low-light or with changing facial features. It will result in two things:
  • False negative: It won’t identify a person despite his ID being present in the database. It can be frustrating, but it is not dangerous.
  • False positive: It will identify a person wrongly as another person. A false match is a bad sign, especially when law-enforcing agencies use it.
It is therefore critical that you pick a face recognition technology that stands the test of time. A time-tested and proven technology by a trusted provider is the key to adopting this futuristic technology.

What makes Truein’s face recognition technology unique?

We believe that accuracy has to be practically hundred percent. Any small error leads to manual work, beating the purpose of our technology. This hundred percent perfection has happened over many years through many iterations. Today, we are proud to meet those benchmarks.
  • Truein face recognition attendance is benchmarked with eyes. Result? No amount of facial changes can affect our performance. Ageing, hats, face masks – doesn’t matter. It works. We beat the odds.
  • Our face recognition technology has proved to work in low-light conditions as well. So common work conditions like night shift workers or outdoor construction sites don’t pose a challenge to our system.
  • It works offline too. So, there are practically no barriers to primary enterprise activities – face attendance and visitor management. Distant sites or stores too can use it seamlessly.
  • We have invested in the necessary infrastructure to make it super-fast. We surely don’t want people to wait in queues while the device scans and marks face attendance for each employee. It takes just three seconds, including changeover time.

Why face recognition is the most futuristic ID system?

Biometric IDs are unique and beat the traditional paper-pen or card systems hands down. Cards can be swiped by proxies and attendance can be fudged. It is a common malpractice, often seen at plants within contract workers. The thumb IDs are biometric too, but they have failed to meet the hundred percent benchmark. Women using Indian Mehndi on hands feel frustrated when their thumbs don’t get identified at office machines. Similarly, plant workers who work on oily machines cannot walk past a thumb-based system easily. Besides, it is not touchless, and it takes multiple attempts for one correct match. Face recognition is truly the only unique identifier, doing its job in few seconds. It cannot be proxies or scope for manual overrides.

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