How face recognition attendance system works?The system stores a database of faces. A screen, usually a mobile or tablet in case of Truein, is placed at the entrance and employees have to simply walk towards it. A match is triggered with the database and attendance is captured within a second. Systems like Truein are benchmarked with the eye so no amount of change in facial features or fashion accessories affects its ability to return accurate results.
Why is face attendance better than thumb-based or fingerprint systems?Practically 100% accuracy: Thumb-based attendance systems have often failed in situations where the fingerprint is faded. Workers who work in oiling systems can’t register their attendance with faded thumb prints. Similarly heena applications or cuts on fingers return errors. It is often frustrating to try attendance multiple times before simply writing down in a manual attendance register. That is not the case with face recognition attendance. It has been tried, tested and proven that it is practically 100% accurate. Employees simply walk towards it and attendance is captured. It works even when hairstyles change or employees age. Touchless safety: With covid-19, the world has become increasingly aware of the risks of contact-based attendance systems. There is no attendance system, other than face id attendance system which is absolutely touchfree. The user has to simply show his face. The system is triggered automatically. Even after the world is covid-free, people will be conscious of the touches they make and it will be good to provide a hygienic system. No complex hardware: Thumb based systems always require that you install a machine at the entrance. While the upfront costs are a barrier in itself, the machine requires maintenance too. When you choose a face attendance system like Truein, there is no complex machine. You simply install the application on any Android or iOS system and it works. Often, companies use just a tablet or mobile for Truein face attendance. Remote access: Not every staff member steps into the office every day. There are remote workers or on-the-go field staff who report directly to client offices, distributor’s godown or other places. If you have rigid systems that require machines or hardware, it won’t work out for remote workers. With Truein mobile-based face recognition systems it is possible to allow on-the-go workers to take attendance from their own phone, wherever they are. Companies can restrict the mobile-based attendance to specific geographies, geo-fencing it, making it more secure and controlled. Wow experience: With attendance time cut-down to a second and no action required from the user-end, face id attendance is by far the best biometric system. It wows employees who don’t require training and are happy to adopt immediately. When a face id system is based by a powerful application, it is even more welcome. Employees can track their records from the phone and managers can track everyone in real-time. Reliability: Face recognition attendance systems like Truein have spoof-proof mechanisms. Employees may be required to blink their eyes before capturing attendance. It ensures no photos are used in the attendance process to mark proxies.
Frequently asked questions:
Which biometric attendance system is more reliable and accurate?Time and again it has been proven that fingerprint systems fail when fingers are dirty, oily, wet or bruised. Face attendance is practically 100% accurate.
Which biometric attendance system is more affordable?Thumb based systems require sensor-based machine installation at every site, making it costly in the beginning and also at the time of maintenance. With face attendance, any Android or iOS based mobile may be sufficient. Even employees can track their face ID with their own phone. Even retail stores with multiple outlets or construction companies with multiple sites find face attendance more affordable.
Make an informed decisionThere are many choices available today. Not every finger print system or every face attendance system is made equal. Evaluate the options between various vendors or brands and make an informed choice. Be sure to ask questions like:
- Does the attendance system have geo-fencing?
- Does the system require hardware installation and maintenance?
- Does the system have mobile-based capabilities?
What are the top retail attendance challenges and their solution?Hardware Installation: Installing a hardware for attendance at every single shop is not practical, especially when the staff strength is not large. Besides, retail chains are always in an expansion mode and installing hardware in all new stores is not a scalable idea. Solution: Opt for a solution like Truein face attendance which does not require any hardware installation. How face recognition attendance system works? It works on any Android or iOS device. It can also be configured to work from an employee’s own phone. It is scalable to as many stores as one may need, without any added upfront hardware cost. Remote locations: A lot of retail stores are located in far-off locations, with limited internet access. Most attendance systems require the internet to function and may be redundant in smaller towns. Solution: Always check if the system you shortlisted works in offline mode. Truein face attendance can work offline and sync data online when the internet comes available. That way, all stores can have a single attendance system. No exceptions! Parallel systems: When attendance systems like the thumb or card don’t work at all times due to non-detection or errors, people start using parallel systems like manual registers. Smaller stores don’t have the infrastructure for maintenance and resort to alternatives. That makes the organization prone to proxies and leakages in the system which add hidden costs. Solution: Try to use a system that does not allow people to slip through. A face attendance system like Truein works practically hundred percent of all times. Thumb not being recognised or the card getting damaged are not the kind of excuses you hear with face recognition. It simply works, no matter what! Store wise reconciliation: With retail chains using multiple systems across multiple stores, it is often a task to bring it all together at the end of the month and calculate salaries. Not to forget, there are sick leaves, casual leaves, public holidays and other such complexities too. It takes many man hours to sync this data across stores and of course, it can never be foolproof. Solution: An attendance system backed by solid software can link everything from holidays and leaves to shifts and compliances. Everything flows through just one comprehensive system so you can simply export the reports and disburse remunerations. No manual syncs! Truein makes it possible. No visibility: It is not possible for HR or leadership teams to see what is happening at different outlets on a day-to-day basis. Attendance, compliances and all are left to local teams. Head office comes to know about the attendance percentages only at the end of the month when there is a manual sync. The system is not agile. It is difficult to ensure that rules are complied with. Solution: It is important to choose a system that syncs data in real-time back to the head office or HR admins. Anybody can see analytics through the web dashboard or on their mobile. Truein brings this power and transparency. Shift management: Retail stores often operate for twelve hours. They have staff working in rotation shifts. Often, separate morning, afternoon and general shift registers are maintained to manually track the shift allocation and attendance. Again, another manual entry which has to be synced and is prone to human error. Solution: Have it all as part of the attendance system! Shift allocation is technically an extension of attendance and systems like Truein make it possible to link the two. One can allocate shifts in bulk to the entire staff via a simple spreadsheet upload or can do it individually for every staff member.
Retailers can heave a sigh of reliefFinally, there is an attendance system that works in every situation – offline, with shifts, with compliance rules and more. One click enables complete sync and export for next steps like salary disbursement. Large retailers like PC Jewellers have trusted Truein and have rolled it out to their entire chain in no time – no hardware installation required, after all! When the pandemic posed more challenges to the already existing retail attendance woes, there was only one solution they could reliably depend on – face attendance with no hardware and a solid software.
Face recognition based attendance is the straight off answer to the touchless solution the world is seeking today. Or may it is not as straight. Not all face recognition attendance is made equal. It is important to consider specific use-cases before picking the one that works for you.
Today, we will focus on use-cases for geo-fencing – a powerful feature on Truein’s contactless attendance system.
What is geo-fencing?
With Truein, organizations can allow users to mark attendance from their very own phone. Organization’s ability to limit such attendance to only a specific geography (usually a radius around the office) is called geo-fencing.
Geo-fencing can be activated to ensure that employees don’t queue up in front of the kiosk at the main gates, conveniently use their own phone but do not misuse it while vacationing.
Who is it most relevant for?
Large retail chains can avoid putting a kiosk at every store. Each individual store can geo-fence attendance for their site and employees can mark attendance from their devices. It can result in huge savings while ensuring automation that syncs data back to the head-office in real-time.
In case of outdoor locations, the supervisors need not report to office before going to the site. They can go to their work site directly and mark attendance after reaching that geo-fenced boundary.
It makes sense for even contract workers who keep changing and report to site directly.
Marketing and event agencies
Any organization that employs a large workforce that is on their feet and always on field, would find geo-fencing very useful. The geo-fencing feature can be used to mark radius around the distributor’s office where sales team reports. It can also be used to mark an event location where the marketing team is working.
Any other large organization
In case you have a large employee strength, you can shorten the queue at the main gate by activating user-device based geo-fenced attendance.
What are the key advantages?
We believe that automation of attendance should always be 100%. If you leave scope for manual entries in case of remote sites, on-field force etc., you are increasing chances of proxy and plenty of paperwork.
When data for the entire workforce gets automated – no matter where they are, all of it can feed back into compliance and salary calculations.
The hard part about allowing employees to report directly to remote sites is the ability to track and trust. You can leave all of it behind and embrace progressive HR policies. Geo-fencing is your safety net – an assurance that all will be well even when you adopt laissez-faire policies.
It sure leaves a good impact on employee satisfaction score as well.
When social-distancing is active and you have a large workforce queuing up at the kiosk, you could consider moving to geo-fenced user-device attendance.
People can space out and mark attendance from their desks if they please.
What should you know about geo-fencing on Truein?
Truein has evolved over the last 4 years to include more than hundred features. Geo-fencing is only one of them. Like always we have focused on keeping it simple.
- It can be activated or deactivated by the user at a click of a button
- There is no limit to how many locations can be activated
- It is possible to geo-fence attendance by adding Google location address or latitude/longitude co-ordinates
- It is also possible to define the radius around the marked address.
The bottom line
Face recognition is the buzzword in touchless attendance. However, that is just the beginning. Making it more widespread and employee-friendly is what true evolution would be. Activate geo-fencing and other hundred plus features to suit your specific HR policies.
The Corona outbreak has changed the entire world, creating the need for making the safety of your employees a priority. Safer workplace management and at the same time ensuring smooth operations is now a necessary action that has to be taken.
As the world recovers from the pandemic, here are 5 things you can do to ensure your employee’s well-being and smooth operations in your business:
Remote working is the future (at least for now!):
Despite all the endless statistics on how remote working has proven to be extremely productive, suddenly shifting paradigms could be tedious. Chalk out a plan for remote working that will be feasible for your business and your employees. Ensure everyone is equipped with enough resources to continue the work without hindrance. Try to plan activities to keep them inspired and involved even when working from home.
Clean, sanitised and touchless! (it’s a priority!):
Now that we are on the verge of resuming work, we have to be back with the utmost care. Regular sanitising and cleaning has to be done for safety. In this fight against COVID-19, the first step you should take is to make social distancing a regular affair. Start working in shifts! The most important step is to make your office premises touchless - as much as possible!
Install Truein to ensure a touchless experience for your employees and visitors. Truein not only replaces the very unhygienic fingerprint biometric system but it also helps in keeping a tab on multiple ins and outs of the employees. Its advance technology is befitting to every modern office space irrespective of a pandemic.
Be prepared (mask it up!):
Sanitisers and masks should be a must for everyone working. Be it the visitors or employees or admin staff, washing hands and constantly sanitising is a precaution that you should take. Rearrange your sitting arrangements to maintain social distancing (no more fights on the perfect chairs, PLEASE!). Measure body temperature daily could help in knowing the complete health status. Employees should put their masks on and remove it only when they’re eating. Canteens and pantry should be cleaned to avoid any kind of contamination.
Empathy wins the race (not sympathy!):
In this difficult time, understand your employees. Be considerate of the facts that some of them are away from home while some are struggling to the internet going. As an employer, you should be more promising to your employees and take steps that are good for both, the business and employees. Salary cuts, furloughs and layoffs could demoralise your employees, so make sure your decisions are empathetic.
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Take the necessary steps and resume work in a safe way! Let’s fight the pandemic with a heart!