How do you track the time of your employees? With a first-in and last-out system? Well, that’s perfect for most employees, not all employees. There are times when you want to calculate the actual time spent at work. Not sure what that means? Let’s look at these examples.
Imagine your employee comes to work at 9 a.m. and realises he needs to head back home for an emergency. He attends to his emergency chores and comes back at 2:00 p.m. He finishes his work day at 6:00 p.m. and punches out on the attendance system. With the first-in and last-out system, you would see full-day attendance, even when he wasn’t in for half-day. That’s not what you want.
How can Truein help?
Truein face attendance can track every in and every out in the system and can be configured to calculate time between them. For example, when the employee comes in at 9:00 a.m. and leaves at 9:15 a.m., only 15 minutes get counted. When he is back at 2:00 p.m., the time count starts again. What’s more? An Admin in the Truein portal can override the system calculations if the manager decides to allow a paid time-off. And the logs of the ins and outs stay in the system, always. So if you need an audit trail, you are covered.
Imagine a sales representative moving from one area to another to complete his sales calls. He may mark his attendance at the office in the morning, but end his day with a punch at the distributor’s office in another location. Will the system be able to reconcile his attendance marks at different locations? If not, he may be marked absent and will lose his day’s pay. The situation gets even more complicated if he marks attendance from the Mumbai office for half a month and remaining time from the Chennai office.
How can Truein help?
Truein can be configured to create multiple site points - one at head office and another at distributor’s office. Attendance at any location will be counted and used for the purpose of compiling work hours. Truein in one-system with the flexibility to have multiple site points with their own rules. If there are site points across regions - Mumbai and Chennai for instance, each site can have their own set of holidays, sick leave rules or overtime policy. The admin does not have to do any manual reconciliation. The system tracks all site points and compiles reports.
Diverse system for your diverse needs
Configure the Truein face attendance system to match the unique needs of your organization. Customise the system for every branch, every region, every department based on what your system or employees needs are. You don’t have to have one rule - First in, last out for everyone. And you don’t have to do manual tallies across regions. Let Truein intelligently handle it for you! Enjoy the power of attendance automation.
When a company decides to install an attendance system, their choices include a hardware based card swipe system, a hardware based thumb attendance system and a hardware based face recognition system. None of those present a practical, low maintenance and quick implementation design.
Truein has revolutionized this industry but introducing a leading edge technology - HardwareLESS face attendance. It has been adopted by more than 150 brands like Godrej, Titan, PC Jewellers, Bajaj Allianz and 1mg.
Switching from a Thumb Biometric device to Truein Face based Attendance Software is definitely a huge advantage and has brought satisfaction to our 400+ employees who start each day with a “Selfie”!
By DIT University
Why does Truein win over the other hardware-based systems?
|Points of Consideration||Truein||Other hardware based attendance systems|
|How does it work?||It can work with any tablet or mobile. Simply download the app and get going.||They require specific hardware which works only with their system|
|What are the upfront device costs?||You can install one tablet at every premise or you can ask the employees to use their own phone. So the costs are negligible to nil.||You need to buy their hardware for every premise.|
|What are the entry barriers?||You can start off in one day, practically. There are no major installations required. It is like installing an app and using a web-based dashboard.||You would need to purchase the hardware and wait for it to get installed. If you have the attendance hardware of your old system, it has to be discarded for a new one by the new vendor.|
|What are the exit barriers?||You don’t have any hardware to discard. You can move on easily.||You have to think about return on investment of your hardware and wait for a reasonable period before you think of system or vendor change.|
|What are the lifetime hassles?||You have to incur no maintenance cost. The software upgrades are included in your license. Any issues with the tablet or mobile can be easily troubleshooted. It requires only Android or iOS knowledge.||You have to maintain the hardware through an annual maintenance contract. If the system is not working, you have to wait for the service manager to visit the premises and fix it.|
|What are the offline capabilities?||Truein works online as well as offline. In case there is no internet, data gets synced up later. Even remote shops or offices can use Truein without any hassle.||Most of them work only online.|
|What are the reporting capabilities?||Truein gives daily updates on SMS and mobile dashboard to all managers and admin. There is a live dashboard for instant actions.||Most of them require manual calculations at month-end for a clear view of the attendance statistics.|
|What are the technology advantages?||Truein face recognition system is AI-powered and is benchmarked with eyes. It can recognize with 100% accuracy even when facial features change.||Non-recognition errors are very common. Lack of accuracy and reliability gives rise of parallel systems like manual registers.|
The bottom line
Truein brings you new-age technology with practically no lead time to start and hassle-free lifetime satisfaction. Many leading brands have moved from other biometric systems to the Truein advantageThe COVID Pandemic situation made us switch to new normal in many ways and one of them was switching from Biometric attendance system to touchless attendance system. We enquired with many vendors and suppliers for such products and finally we opted for Truein – Touchless Face based attendance system for our Shindewadi plant. The system support, software and product all are inline with our needs and expectations. Thank you Team Truein for the support and expecting similar experience in future.
Sr. Manager HR, Godrej
Truein’s support team is fast, friendly and always available to help you through a smooth on-boarding. Request a demo to get started.
One advantage of face recognition attendance system is ‘automation’. All data gets synced back in real-time, churning reports that can go straight into salary calculations and other reporting.
Is that really practical? Can you actually do that without the need for manual overrides and physical syncs? After all, there are so many exceptions – branch wise holidays, employee wise weekly offs and so on.
Well, we worked on all those exceptions and made them a rule within our employee attendance app. You can define all these unique possibilities and automate practically 100%.
Let’s look into top 5 such compliances
Top face attendance automations
Assign weekly off
While most of your employees may have Saturday and Sunday as weekly off, there would be contract workers or shift employees with different week offs. It is particularly true for call centers, plant operations or retail stores.
How would the system know if an employee is absent or just has a weekly off? You get to define it. You can define employee categories (full time, part-time, contract, temporary, factory etc.) and then assign specific weekly offs for them.
Of course, you can do it at an individual level or as a bulk action – either ways weekly offs can be taken care of easily.
Define public holidays
In case of multinational organizations, the geography of the branch office defines the public holidays. For instance, an office in Maharashtra may have a public holiday on Uttaran. However, a branch in Kerela may have a public holiday on Onam instead.
These differences don’t have to be manually entered. Each branch can be defined as a separate site with its own set of public holidays and other rules.
Set workhour calculations
Are your salary calculations dependent on total hours clocked by the employee? There are several ways organizations can calculate it and it is possible to define your own rules.
You can set the system in a way that it uses the ‘First in, Last out’ rule to report total hours clocked. Alternately, the system can calculate the actual time based on every single in and every single out.
Either ways, it is easy to spot outliers who have too many outs or break-time. You can go a step further and define all days with less than 5 hours as part-time.
If you have workers who get daily wages or whose renumeration is calculated ‘per hour’, you might have to pay them overtime for every extra hour. It is a common practice in factories, BPOs and Government organizations.
Even this can be automated using a simple toggle (on/off) for each of the below pre-defined rules
- Above 9 hours in a day to be auto added as overtime
- Consecutive 7th day of work to be auto added as overtime (public holiday not counted)
- Work hours on public holiday will be added to overtime
- Overtime apply only when OT is more than 30 minutes
- Work hours on weekly off will be added to overtime
If you would like to apply these rules to only a specific set of employees, you can segregate them by categories and tick or untick ‘apply overtime’ on relevant categories. Employers can use this feature to automate time tracking and enforce overtime policy.
Would you like to restrict entry to employees who are not wearing mask? Truein face recognition attendance system is geared to identify masks on their faces. It will deny entry in case attendance is marked without it.
When convenience meets compliance
Truein has always had its ears to the ground. We release a new upgrade almost every month, resulting in over hundred features in the last four years. Objective? Ease the life of our HR colleagues so they can focus on the most crucial tasks.
They are legal mandatories which take days to reconcile and are mostly done manually even today. Is it time to upgrade? A lot of productive manhours are wasted on clerical work which can be easily assigned to AI & automation.
Make your attendance system practically 100% automated to save time and effort, whilst taking care of all compliances.
Attendance is a compulsory requirement for every organization. Maintaining attendance register daily is a difficult and time-consuming task. As it is known that primary identification for any human is its face, face recognition provides an accurate system which overcomes the ambiguities like fake attendance, high cost, and time consumption. This system uses face recognizer library for facial recognition and storing attendance. The absentee's supervisor is informed through email regarding the absence of their employees. Features like large data storage and fast computing through less hardware cost are now the need of the hour.
Advantages of including Truein Tablet Based Attendance System in your offices:
More accuracy for better management:
Chances of human errors and redundant data are nil as every activity is recorded by the Truein's trusted system. Truein records entry and exit with its face recognition feature that senses the activity.
Real-time attendance tracking:
Truein can be integrated with your mobiles, laptops and computers with ease. The seamless integration of the software helps in location tracking, activity recording and making error-free reports.
Managing data with ease:
Truein creates reports and helps the admin to sort and organise huge amount of data without any errors. It has been proved that Truein gives 100% accurate data and makes reports that are useful for better work management and administration of your office.
Various reports for easier decision making:
With IoT based attendance system, calculating your attendance based revenues and generating reports will be much easier and fun. The amount of time it saves will have a tremendous effect on your employee satisfaction role. The work management is less gruelling and you can concentrate on other vital activities during these difficult times.
Amidst the pandemic, a safe touch-less entry for your staff is an important safety measure that every office space must take. Truein has been leading in Face recognition technologies, replacing unhygienic fingerprint biometric system from the past 4 years. It's a robust, accurate and secure attendance system.