5 Attendance compliances you can automate easily (like-never-before)

 

One big advantage of activating face recognition attendance system is ‘automation’. All data gets synced back in real-time, churning reports that can go straight into salary calculations and other reporting. 

Is that really practical? Can you actually do that without the need for manual overrides and physical syncs? After all, there are so many exceptions – branch wise holidays, employee wise weekly offs and so on. 

Well, we worked on all those exceptions and made them a rule within our employee attendance app. You can define all these unique possibilities and automate practically 100%. 

Let’s look into top 5 such compliances

Top face attendance automations

Assign weekly off

While most of your employees may have Saturday and Sunday as weekly off, there would be contract workers or shift employees with different week offs. It is particularly true for call centers, plant operations or retail stores. 

How would the system know if an employee is absent or just has a weekly off? You get to define it. You can define employee categories (full time, part-time, contract, temporary, factory etc.) and then assign specific weekly offs for them. 

Of course, you can do it at an individual level or as a bulk action – either ways weekly offs can be taken care of easily.  

Define public holidays

In case of multinational organizations, the geography of the branch office defines the public holidays. For instance, an office in Maharashtra may have a public holiday on Uttaran. However, a branch in Kerela may have a public holiday on Onam instead. 

These differences don’t have to be manually entered. Each branch can be defined as a separate site with its own set of public holidays and other rules. 

Set workhour calculations

Are your salary calculations dependent on total hours clocked by the employee? There are several ways organizations can calculate it and it is possible to define your own rules. 

You can set the system in a way that it uses the ‘First in, Last out’ rule to report total hours clocked. Alternately, the system can calculate the actual time based on every single in and every single out. 

Either ways, it is easy to spot outliers who have too many outs or break-time. You can go a step further and define all days with less than 5 hours as part-time.

Calculate overtime

If you have workers who get daily wages or whose renumeration is calculated ‘per hour’, you might have to pay them overtime for every extra hour. It is a common practice in factories and even BPOs or Government organizations. 

Even this can be automated using a simple toggle (on/off) for each of the below pre-defined rules 

  • Above 9 hours in a day to be auto added as overtime
  • Consecutive 7th day of work to be auto added as overtime (public holiday not counted)
  • Work hours on public holiday will be added to overtime
  • Overtime apply only when OT is more than 30 minutes
  • Work hours on weekly off will be added to overtime

If you would like to apply these rules to only a specific set of employees, you can segregate them by categories and tick or untick ‘apply overtime’ on relevant categories.  

Detect mask

Would you like to restrict entry to employees who are not wearing mask? Truein face recognition attendance system is geared to identify masks on their faces. It will deny entry in case attendance is marked without it. 

There are other Covid compliances also. They can be activated in the form of a quick survey to include questions like – are you experiencing any symptoms, did you travel anywhere etc. 

When convenience meets compliance

Truein has always had its ears to the ground. We release a new upgrade almost every month, resulting in over hundred features in the last four years. Objective? Ease the life of our HR colleagues so they can focus on the most crucial tasks. 

They are legal mandatories which take days to reconcile and are mostly done manually even today. Is it time to upgrade? A lot of productive manhours are wasted on clerical work which can be easily assigned to AI & automation. 

Make your attendance system practically 100% automated to save time and effort, whilst taking care of all compliances. 

Read more: How you can ensure 100% attendance of your employees amidst Corona Outbreak!

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How geo-fencing takes touchless attendance to the next level?

Face recognition based attendance is the straight off answer to the touchless solution the world is seeking today. Or may it is not as straight. Not all face recognition attendance is made equal. It is important to consider specific use-cases before picking the one that works for you.

Today, we will focus on use-cases for geo-fencing – a powerful feature on Truein’s contactless attendance system.

What is geo-fencing?

With Truein, organizations can allow users to mark attendance from their very own phone. Organization’s ability to limit such attendance to only a specific geography (usually a radius around the office) is called geo-fencing.

Geo-fencing can be activated to ensure that employees don’t queue up in front of the kiosk at the main gates, conveniently use their own phone but do not misuse it while vacationing.

Who is it most relevant for?

Retail chains

Large retail chains can avoid putting a kiosk at every store. Each individual store can geo-fence attendance for their site and employees can mark attendance from their devices. It can result in huge savings while ensuring automation that syncs data back to the head-office in real-time.

Construction sites

In case of outdoor locations, the supervisors need not report to office before going to the site. They can go to their work site directly and mark attendance after reaching that geo-fenced boundary.

It makes sense for even contract workers who keep changing and report to site directly.

Marketing and event agencies

Any organization that employs a large workforce that is on their feet and always on field, would find geo-fencing very useful. The geo-fencing feature can be used to mark radius around the distributor’s office where sales team reports. It can also be used to mark an event location where the marketing team is working.

Any other large organization

In case you have a large employee strength, you can shorten the queue at the main gate by activating user-device based geo-fenced attendance.

What are the key advantages?

Being compliant:

We believe that automation of attendance should always be 100%. If you leave scope for manual entries in case of remote sites, on-field force etc., you are increasing chances of proxy and plenty of paperwork.

When data for the entire workforce gets automated – no matter where they are, all of it can feed back into compliance and salary calculations.

Being progressive:

The hard part about allowing employees to report directly to remote sites is the ability to track and trust. You can leave all of it behind and embrace progressive HR policies. Geo-fencing is your safety net – an assurance that all will be well even when you adopt laissez-faire policies.

It sure leaves a good impact on employee satisfaction score as well.

Being safe

When social-distancing is active and you have a large workforce queuing up at the kiosk, you could consider moving to geo-fenced user-device attendance.

People can space out and mark attendance from their desks if they please.

What should you know about geo-fencing on Truein?

Truein has evolved over the last 4 years to include more than hundred features. Geo-fencing is only one of them. Like always we have focused on keeping it simple.

  • It can be activated or deactivated by the user at a click of a button
  • There is no limit to how many locations can be activated
  • It is possible to geo-fence attendance by adding Google location address or latitude/longitude co-ordinates
  • It is also possible to define the radius around the marked address.

The bottom line

Face recognition is the buzzword in touchless attendance. However, that is just the beginning. Making it more widespread and employee-friendly is what true evolution would be. Activate geo-fencing and other hundred plus features to suit your specific HR policies.

Read more why do you need face technology in your organisation and how you can Implement Face recognition based attendance for your organisation in hours.

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Implement Face recognition based attendance for your organisation – in hours, not days!

Face recognition sounds like the technology of the future and it is natural to have inhibitions like – prohibiting costs, a long learning curve and so on. Fortunately, those are just myths. In this article, we address your biggest fear – change management. 

Will moving to a new System require new training, complex hardware or large upfront investments? Absolutely not.   

Some face recognition system work only with their own accompanying hardware which is not easy to get around. While it was the easiest way to launch Truein, we researched for years to bring you a solution that is totally hardware independent. 

Why should you opt for a hardware-independent Attendance System?

There are no entry or exit barriers

The idea is to allow employees to come face-to-face with an app that recognizes them and marks attendance. Truein is that AI-powered employee attendance application which makes it possible. Question is – what do you install the app on?  Any smart device that fits your budget. It can be an existing large screen phone or a tablet you already own.  

In spite of being so versatile, our hardware-independent system is practically 100% accurate and works better than any complex system. 

It works on user mobiles too

If you are not ready to invest in a tablet yet, you can ask employees to mark attendance from their very own phones. Worried they will mark attendance from home, without stepping into the premise? Geo-fence it – Define the geographic boundaries of attendance. Only when they are in that radius, they will be able to do it. 

There are no operating system woes

We’ve ensured that our staff attendance system is truly universal. Pick any Android or iOS based mobile or tablet and you are good to go. 

It lives on and off internet

Do you want your attendance data to get updated in real-time, showing managers instant reports? You would need Wi-fi or 4G data. If you are in a remote location where connectivity is an issue, Truein will still work just fine. It will operate in offline mode, allowing attendance or visitor management to take place without a glitch. When the internet connection gets restored, the data will get automatically synced. 

It is portable

Unlike a hardware-based system which would require a technician to install and uninstall, we have no such hassle. Your office has moved to a new location? Simply take your tablet along and place it at the new entrance. 

It is easy to maintain

If the hardware device you install gives you hiccups, you don’t have to fret. Like we mentioned, no technician required. You troubleshoot it like you would troubleshoot any Android or iOS device. And if you still need help, we are always a call away. 

Take the first step. We do the rest

The biggest barrier to adopting new technology is ‘apprehension’. Deep down, all of us fear change and the ‘unknown’ complexities it might bring. That leads to procrastination – putting it off to another day. 

HR departments put up with tons of manual work, annoying syncs and the woes of traditional attendance systems or visitor management systems because moving to a new solution seems like a mammoth task. 

Sometimes it helps to talk to an expert to find out if those fears are grounded in reality or they are just myths. 

We have installed Truein at organizations as small as twenty employees and as large as fifty thousand employees. The feedback is unanimous – it takes a day to get started and it is the most intuitive system. 

The COVID Pandemic situation made us switch to new normal in many ways and one of them was switching from Biometric attendance system to touchless attendance system. We enquired with many vendors and suppliers for such products and finally we opted for Truein - Touchless Face based attendance system for our Shindewadi plant. The system support. software and product all are inline with our needs and expectations. Thank you Team Truein for the support and expecting similar experience in future

- Sandeep Deo Sr. Manager HR Operations, Godrej Lawkim Motors 

Why do we claim one day kick-off?

There are no complex pre-requisites. You start with what you have. 

Step 1: Install Truein on any device 

Step 2: You bulk upload employee data with a simple excel

Step 3: For attendance, users on-board themselves by clicking their pictures

You are good to go. In case you opt for face recognition visitor management system, you need only Step 1. Of course, our support is around to guide you too.

Ready to embrace the future? Book a demo.

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Why face-recognition technology is the only way forward for businesses?

Face recognition technology was used to bar intruders in the Avenger Towers. Does it ring a bell? What was sci-fi yesterday, is a reality today. The most obvious application is security – the Forensics department identifying criminals, the Highway authorities identifying speeders, the Airport authorities recognizing fleeing convicts. 

There are more fun applications too – Facebook allowing you to tag your pictures. Have businesses used these insights? Of course, yes. When you read these use-cases, you might get a ‘Aha’ moment

Business Applications of face recognition technology

Face recognition attendance

While biometric attendance has been around for a while, face recognition attendance is way ahead of the curve. Let’s look at the top three reasons why businesses have embraced it with both hands. 

It leaves no margin for error

The swipe not working, or the thumb not being recognized – which one are you used to? When you use an attendance system that doesn’t work at all times, you are allowing manual systems to take over. The manual system has to be synced back for the final tally. There is a scope for proxy as well as human error.  

Face recognition attendance is practically 100% accurate and reliable. It leaves no room for parallel systems. Leading face-recognition technologies benchmark the system with the eyes. An employee may grow old or fashionable - it doesn’t matter. No facial or hair change can hamper its ability to recognize. 

It is non-intrusive

Most attendance systems require a user action like placing their thumb on the keypad for identifying its geometry. Many may or may not want to part with this personal data and may find it unsecure. Users have shown less concerns with leaving their picture behind as it is easily accessible on social media or other public domains any way. 

It is contactless

The user just passes by the hardware and the system completes the scan. With COVID, this is a necessity. Even otherwise, it reduces attendance time to one second and leads to zero queuing up outside the gates. Can you imagine the happiness score when an everyday chore becomes this convenient? 

We’ve seen this work like charm in even organizations with fifty thousand employees. And that is not the benchmark – it can work with an unlimited database. 

Face recognition visitor management system

It is appalling to see large organizations leave important matters such as security to one man at the gate. While we don’t doubt his efficiency, it is definitely not fool proof. Here are top three reasons enterprises have moved to face recognition-based visitor management system. 

It is as secure as it can get

With face recognition, anybody stepping in leaves a record in the system which can be back tracked or verified by anybody in the organization at a later date. Well, it is also real-time so large organizations can have multiple watchful eyes. Going to think of it, is there any other system that can leave breadcrumbs that lead back to the face of the visitor – the true identifier? 

It leaves a good impression

Signing manual books or standing at the gate while the employee confirms appointment is definitely not pleasing. And imagine standing in a queue to make a pass! We’ve all been there and done that. We’ve cursed and we’ve left stamping our feet. Why would we want to leave visitors with such agony? A face-recognition based technology at the door speaks volumes about how progressive your organization is. 

It is always-on

An enterprise never sleeps and is not on a holiday during weekends. You need systems to blacklist people, to send you notifications and to be vigilant. A face-recognition based system lets you manage visitors remotely and have an extra pair of eyes at the door.  Again, there is no margin for error. 

Face recognition technology is accessible

Back in the 60s when the technology was first identified, the computing power was too low to render quick results. In the 2002 Super Bowl, the experiment failed badly due to false criminal alarms. Today, we have left it all behind and have achieved exceptional accuracy and reliability. It is not a privilege of multi-national organizations alone. It is affordable and accessible to even startups. It does not require any complex hardware as well. An organization deciding to implement it can start as early as yesterday with practically no barriers. It truly is the only way forward. Businesses that don’t adopt it run security risks and productivity losses. 

This technology is becoming widespread – out of the movies into our very own premises. Are you game? 

Visit Website: Truein.com 

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Truein – Tablet based Attendance System

Attendance is a compulsory requirement for every organization. Maintaining attendance register daily is a difficult and time-consuming task. As it is known that primary identification for any human is its face, face recognition provides an accurate system which overcomes the ambiguities like fake attendance, high cost, and time consumption. This system uses face recognizer library for facial recognition and storing attendance. The absentee's supervisor is informed through email regarding the absence of their employees. Features like large data storage and fast computing through less hardware cost are now the need of the hour.

Truein brings face based touchless employee attendance and visitor management system. Integrating advanced technology to your office space for a smooth recording of employee attendance without the hassle of manual labour. As the country resumes work in the Unlock 1.0, here are a few advantages of including Truein in your offices:

More accuracy for better management:

Chances of human errors and redundant data are nil as every activity is recorded by the Truein's trusted system. Truein records entry and exit with its face recognition feature that senses the activity.

Real-time attendance tracking:

Treuin can be integrated with your mobiles, laptops and computers with ease. The seamless integration of the software helps in location tracking, activity recording and making error-free reports.

Managing data with ease:

Truein creates reports and helps the admin to sort and organise huge amount of data without any errors. It has been proved that Truein gives 100% accurate data and makes reports that are useful for better work management and administration of your office.

Various reports for easier decision making:

With IoT based attendance system, calculating your attendance based revenues and generating reports will be much easier and fun. The amount of time it saves will have a tremendous effect on your employee satisfaction role. The work management is less gruelling and you can concentrate on other vital activities during these difficult times.

Amidst the pandemic, a safe touch-less entry for your staff is an important safety measure that every office space must take. Truein has been leading in Face recognition technologies, replacing unhygienic fingerprint biometric system from the past 4 years. It's a robust, accurate and secure attendance system and also serves as one of the finest visitor management systems in the country.

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Prep up for Unlock 1.0 with Truein’s Touchless Technology!

India is about to make a staggering lockdown exit with Unlock 1.0, there are few rules that have to be kept in mind for safer work conditions. Offices can be the hotbeds for the growth and spread of viruses in general, infecting many in a short span of time. Social distancing and sanitising are still of utmost importance, even after the exit. Offices are now allowed to reopen from the 8th of June with 10% workforce. Here are two questions, will employees feel safe to use the biometric attendance system? Will the HR administrate be able to register attendance manually all the time?

It is important for you to understand that being prepared and cautious is now a part of your daily routine. As many states - Delhi Government being the first to pass the rule of suspending biometric systems, we bring Truein face attendance and visitor management system.

Truein understands the importance of unaffected productivity and thus it replaces the fingerprint biometric system with face recognition attendance. This keeps your hygiene on fleek and helps in avoiding infection of your employees. It is completely touchless and is now a must in your office.

Features of Truein that will be befitting to your office:

A tablet is placed at reception or mounted at the entrance gate. As a visitor or employee walks towards it, face recognition is auto-triggered and attendance is recorded without any human contact. It is a secure way of recording accurate attendance and can be run on any device without the hassle of additional hardware. It is quick and mobile as it used top-notch technologies like geofencing attendance and face recognition to create real-time reports with its powerful admin dashboard.

A seamless experience for your visitors as well, Truein is truly a masterpiece that your office needs now. Explore many more features that will help you get back to work with better productivity and safety. We’ve got you covered as we approach the Un- Lockdown!

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Ensure 100% attendance of your employees amidst Corona Outbreak!

The Corona outbreak has changed the entire world, creating the need for making the safety of your employees a priority. Safer workplace management and at the same time ensuring smooth operations is now a necessary action that has to be taken.

As the world recovers from the pandemic, here are 5 things you can do to ensure your employee’s well-being and smooth operations in your business:

Remote working is the future (at least for now!):

Despite all the endless statistics on how remote working has proven to be extremely productive, suddenly shifting paradigms could be tedious. Chalk out a plan for remote working that will be feasible for your business and your employees. Ensure everyone is equipped with enough resources to continue the work without hindrance. Try to plan activities to keep them inspired and involved even when working from home.

Truein makes registering attendance easy by its mobile feature where the employees can mark their attendance from mobile phones as well with face recognition and geo-fenced.

Clean, sanitised and touchless! (it’s a priority!):

Now that we are on the verge of resuming work, we have to be back with the utmost care. Regular sanitising and cleaning has to be done for safety. In this fight against COVID-19, the first step you should take is to make social distancing a regular affair. Start working in shifts! The most important step is to make your office premises touchless - as much as possible!

Install Truein to ensure a touchless experience for your employees and visitors. Truein not only replaces the very unhygienic fingerprint biometric system but it also helps in keeping a tab on multiple ins and outs of the employees. Its advance technology is befitting to every modern office space irrespective of a pandemic.

Be prepared (mask it up!):

Sanitisers and masks should be a must for everyone working. Be it the visitors or employees or admin staff, washing hands and constantly sanitising is a precaution that you should take. Rearrange your sitting arrangements to maintain social distancing (no more fights on the perfect chairs, PLEASE!). Measure body temperature daily could help in knowing the complete health status. Employees should put their masks on and remove it only when they’re eating. Canteens and pantry should be cleaned to avoid any kind of contamination.

Empathy wins the race (not sympathy!):

In this difficult time, understand your employees. Be considerate of the facts that some of them are away from home while some are struggling to the internet going. As an employer, you should be more promising to your employees and take steps that are good for both, the business and employees. Salary cuts, furloughs and layoffs could demoralise your employees, so make sure your decisions are empathetic.

Get a quote:

Take the necessary steps and resume work in a safe way! Let’s fight the pandemic with a heart!

Visit Truein.com

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Restart your business safer with Truein!

According to 34 thought leaders, “Coronavirus will change the world permanently.” Honestly, yes the industrial world is already changing rapidly. While the whole world is thinking of shifting their manufacturing units to India, some of the businesses are still figuring out the next move. The pandemic situation is affecting the businesses who are looking out for relief in terms of sales and operations.

As the Government is bringing new rules and regulations to overcome the outbreak, it is important for you to know what you must do for your business. While many are contemplating how to restart in such a vulnerable market, we are here with new rules and norms.

Below are some changes you can make while you plan the comeback:

Be it any industry or any size, your business needs to follow these new ways to ensure a concrete presence in the market during and post-pandemic.

Try new things for your business:

Shift your sales strategies online as it will help you achieve your business goals in a reasonable budget. Now is the time to embrace innovations and try new things to ensure long term results.

Communicate with empathy:

In this crucial time, it is important to understand your customer’s needs and situations. Instead of pushing your sales, try to create experiences for your customers to give assurance.

Truein – your company’s new id:

Now when things are slowly moving back to normal, it is important to keep in mind that being careful is a lifetime rule. From sanitising office spaces to making sure social distancing is followed, you have to take precautions. Truein brings a touchless technology that will replace fingerprint biometric systems with face recognition staff attendance system. Keeping in mind how important hygiene has become, Truein helps you maintain a safe work environment. Keep your employees and your customers safe. Be as proactive as possible about cleanliness with Truein advanced visitor management systems and staff attendance system.

Listen and then act:

While you plan your sales strategy, make sure you are listening more and acting accordingly. Learn what your customers actually need. From informational content to details on how your services are important to them, keep it as transparent as possible. Also, make sure your employees are comfortable. Give them flexibility and resources to make sure they know you’re there for them no matter what!

It is important to take some calculated step for your business right away to avoid any further loss. Resume work with Truein’s touchless experience and make safety a priority amidst this outbreak.

Know more: Visit Truein.com

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Why Do You Need a Visitor Management System for Your School?

In school, there are two main components. The first one is the education of students and the other one is their security. While all schools are adept at the educational aspects, it is challenging to take care of the safety of students. The main reason behind it is, a lot of people visit the school daily, may it be parents, guardians, or visitors. The old paper-based visitor recording makes things even more challenging. However, utilizing a visitor management system for school, this task can be simplified and streamlined.

What is a visitor management system for school?

A visitor management system for school is a tool which keeps a record of all the people who have visited your school premises. Along with that, it keeps track of people who are currently present in your school premises. It also stores essential visitors information like the photograph, name, government ID, and address.

What are the benefits of a visitor management system for school?

Efficient and fast processing

Visitor management systems have a user-friendly interface. They allow schools to record visitor information like their photograph, number, address, government id, and whom they are meeting. Moreover, all this information can be processed quickly.

Visitor ID pass

Having a visitor ID is vital so that security officials in school can identify all the people inside the school. A visitor pass is easy and quick to print using visitor kiosk software terminals which is easy to place on all the entrances. This visitor pass also comes with an expiry date so that these visitor ID passes don’t get misused.

Real-time and efficient reporting

School administration can view who is present on the school premises in real-time. Along with other reporting data like how many visitors came in a week, month, or a year or who visited when and other relevant data can be viewed quickly.

Student monitoring

In addition to visitor management and tracking, using visitor management system for school, the administration can also track in-out time of students, which helps school administration monitor the attendance of students.

Alerts during an emergency

School administration can quickly send out ‘alerts’ to all the people present on the school premises and to parents in case of any emergency.

Data Security

In the paper-based process of visitor management, the security of records is a challenging process since there is a high probability of data loss or damage. Even sharing data becomes unnecessarily complicated because you will need to make a copy of the data entered on paper. With a digital visitor management system, it is easy to share the data, and the probability of data loss or damage is slim.

In the end, we can conclude that with such features, a digital visitor management system is vital for schools as it makes them a safe and secure space for students.

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Benefits of a digital visitor management system

Security is one of the fundamental components of any organization, and the visitor management process is one of the essential elements of security. Earlier organizations used to use a paper-based visitor management process. This process had various flaws, but the critical flaw was security. Nowadays, many organizations are moving away from the old paper-based visitor management process, and are choosing to install a visitor management software to make their workspaces more secure. A modern visitor management system offers various benefits. In this article, we are going to talk in detail about a few of them.

Corporate Image

Everyday many people visit your workspace – A new client, an important client, or a potential new hire. When they see a visitor kiosk software at your reception area, they understand that your organization moves ahead with the time, and is a quick adaptor of new technologies. So, installing a visitor management system enhances the image of your organization.

Saves time

A paper-based visitor management process used to consume a lot of time, as the visitor registration data had to be entered manually. With a digital visitor management system, the visitor registration process is done within two minutes, making the whole process quick. Thus, saving time for your visitors.

Improves Transparency

There were times when authorities were unaware of who was present in their workspace, or how many people were present at a particular time, as they were using a paper-based visitor management process. With a digital visitor management system, authorities can anytime check critical information like who is currently in the facility, or how many people are present in the facility within no time. Thus, improving transparency.

Data Protection

Keeping the visitor’s information safe has always been important, and it was one of the most challenging tasks in a paper-based visitor management system. As the probability of record damage or loss was high. Even data sharing was complicated. As you need to make a copy of the data entered on paper to share it. With a digital visitor management system, the probability of data loss or damage is slim, and it is easy to share the data.

Security

Security is an essential factor in workspace management. A paper-based visitor management process had various flaws when it comes to safety. The visitor identity verification was not reliable, and storing the government ID was not possible. With a digital visitor management system verification, and storing the critical information of a visitor is convenient.

While these are just a few benefits of a digital visitor management system, in conclusion, we can say installing a visitor management software will make your workspace secure.

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