Ready to re-open offices? Well, even if you are ready, employees may have concerns on getting back. How do you give them that required peace of mind? By showing that you have thought about their safety and taken necessary steps!
It will also ensure that you don’t reopen only to shut down after few days again. Yes, it has happened before. Bold employers had to retreat with Covid-19 spread in their offices.
So, here is a safe-return plan with five dependable tools. Be sure you tick all the boxes before you take the plunge.
Wobot Intelligence, an AI-based computer vision SaaS company has come up with a plug-and-play solution that can be inserted in existing CCTV camera to track hygiene activities – 20 second hand wash, cleaning activities and social distancing.
All the visual data collected through analysis of objects and gestures is automatically converted into actionable reports. The notifications reach the decision-makers through the app or email.
It takes away the pain of physically monitoring every activity. It has been used effectively by IRCTC and other Indian enterprises.
Truein Face Attendance:
Truein has pioneered the touchless face recognition technology way before Covid happened. With many years of experience, Truein face attendance is feature-packed and is trusted by large enterprises like Godrej, Titan and more.
You don’t need any hardware installation. Install the app on any tablet or mobile and you are good to go. Employees walk to the kiosk (tablet at the gate), their face gets recognized (without any touch), face attendance is recorded in one second and they move on. Sure enough, it has Covid-19 features like mask detection (no entry without mask), screening questionnaire, Arogya Setu notification and temperature check
Right when the employees enter the office, they must be assured of entering a ‘no-touch’ zone. No physical signing of books and no thumb-based access.
Safe Distance App:
Smart Citti and Wrld3D have developed safe distance app. It creates a 3D design of the office and maps everyone’s location. It is like creating a digital twin of the workplace. It shows real-time movement of people inside the office premises. It is easy to see which places are crowded and which are less busy.
Employees can accordingly take turns to use canteen, lifts, pantry or other community areas. It is a big relief to employees who feel safe and mentally at peace.
It is also a two-way app that allows employees to vent out their feelings and report any unsafe behavior around them. Rooms are monitored for maximum capacity too.
Truein Visitor Management:
Who you allow in your premises is critical as it concerns safety of your employees. Truein’s visitor management app detects mask and allows entry through touchless face recognition only. Of course, Arogya Setu status and temperature can be mapped too.
Besides, hosts can allow guests only by invitation and avoid queues at the gate. How does one watch over all visitors manually? One does not. The admin or security personnel is notified for any breach of rules – non mask entry, entry after hours, entry on weekends, blacklisted entries and so on.
Know who, where, when in real-time and take necessary actions before it is too late.
ServiceNow has added new apps to its suite. It helps companies gauge their workforce readiness and prep for the same.
Firstly, it uses Employee Readiness Surveys to take a democratic approach to the reopening. It lets departments take customized approach to making their team members feel safe. Secondly, it has Workforce Safety Management app that helps managers configure a socially distanced workplace, track PPE inventory, schedule shifts, schedule cleaning activities and other necessary Covid essential workflows.
Get ready to reopen
While there has been a slew of new apps after Covid hit the world, most of the apps are duplicate efforts. They do what the Government approved Arogya Setu app does or is just an incremental effort. The overnight app launches also raise concerns about their safety from privacy point of view. Before you go ahead and install any app, be sure to look into its security features.
That said, a lot of apps have been developed by established companies and have proven their mettle over time. Adopting proven technology can help you get back to work while ensuring employee buy-in.
What is a visitor management system for school?A visitor management system for school is a tool which keeps a record of all the people who have visited your school premises. Along with that, it keeps track of people who are currently present in your school premises. It also stores essential visitors information like the photograph, name, government ID, and address.
What are the benefits of a visitor management system for school?
Efficient and fast processingVisitor management systems have a user-friendly interface. They allow schools to record visitor information like their photograph, number, address, government id, and whom they are meeting. Moreover, all this information can be processed quickly.
Visitor ID passHaving a visitor ID is vital so that security officials in school can identify all the people inside the school. A visitor pass is easy and quick to print using visitor kiosk software terminals which is easy to place on all the entrances. This visitor pass also comes with an expiry date so that these visitor ID passes don’t get misused.
Real-time and efficient reportingSchool administration can view who is present on the school premises in real-time. Along with other reporting data like how many visitors came in a week, month, or a year or who visited when and other relevant data can be viewed quickly.
Student monitoringIn addition to visitor management and tracking, using visitor management system for school, the administration can also track in-out time of students, which helps school administration monitor the attendance of students.
Alerts during an emergencySchool administration can quickly send out ‘alerts’ to all the people present on the school premises and to parents in case of any emergency.
Data SecurityIn the paper-based process of visitor management, the security of records is a challenging process since there is a high probability of data loss or damage. Even sharing data becomes unnecessarily complicated because you will need to make a copy of the data entered on paper. With a digital visitor management system, it is easy to share the data, and the probability of data loss or damage is slim. In the end, we can conclude that with such features, a digital visitor management system is vital for schools as it makes them a safe and secure space for students.
Corporate ImageEveryday many people visit your workspace – A new client, an important client, or a potential new hire. When they see a visitor kiosk software at your reception area, they understand that your organization moves ahead with the time, and is a quick adaptor of new technologies. So, installing a visitor management system enhances the image of your organization.
Saves timeA paper-based visitor management process used to consume a lot of time, as the visitor registration data had to be entered manually. With a digital visitor management system, the visitor registration process is done within two minutes, making the whole process quick. Thus, saving time for your visitors.
Improves TransparencyThere were times when authorities were unaware of who was present in their workspace, or how many people were present at a particular time, as they were using a paper-based visitor management process. With a digital visitor management system, authorities can anytime check critical information like who is currently in the facility, or how many people are present in the facility within no time. Thus, improving transparency.
Data ProtectionKeeping the visitor’s information safe has always been important, and it was one of the most challenging tasks in a paper-based visitor management system. As the probability of record damage or loss was high. Even data sharing was complicated. As you need to make a copy of the data entered on paper to share it. With a digital visitor management system, the probability of data loss or damage is slim, and it is easy to share the data.
SecuritySecurity is an essential factor in workspace management. A paper-based visitor management process had various flaws when it comes to safety. The visitor identity verification was not reliable, and storing the government ID was not possible. With a digital visitor management system verification, and storing the critical information of a visitor is convenient. While these are just a few benefits of a digital visitor management system, in conclusion, we can say installing a visitor management software will make your workspace secure.
What is a Visitor Management System?A Visitor Management System is an online tool used to complete the process of welcoming, processing, and monitoring visitors at the workspace; making the entire process paper-free, efficient, and secure.
Why should you move from the old paper-based visitor management process to a web-based visitor management system?
Efficient and FastThe paper-based visitor management method is a time-consuming process, as all the data needs to be entered manually. A visitor management system has a user-friendly interface and it quickly processes vital information like visitor’s photograph, number, address, government id, and whom they are meeting.
SecurityThe paper-based visitor management process offers negligible security and the probability of someone damaging the record is high. On the other hand, digitizing the visitor management process offers high security. With a visitor management system, all the essential data can only be accessed by the people who have the right security clearance., and so it cannot be altered or damaged.
Efficient ReportingWith the old paper-based process of visitor management, identifying information like, who is present in your premises, how many people are present at the moment, and other relevant data can be a tedious task. With a visitor management system, reports are quickly generated.
Low CostingA paper-based visitor management process is costly; a lot of investment is required to keep the records safe. The web-based visitor management system is cost-efficient and requires a one-time investment.
Anywhere AccessYou need to go to the record room or get the records to your place to access the documents in a paper-based visitor management process. It is also a time-consuming process as you need to go through them page by page. With a web-based visitor management system, you can access all of your records from anywhere. All you need to do is log in to your account, and all your data will be available quickly. In the end, we can say that you should get a visitor management software from the top visitor management system providers to streamline the visitor management process in your workspace and make it secure.
What is a visitor management system?A Visitor Management System is software used to complete the process of welcoming, processing and, monitoring visitors at the office and making the entire process paper-free and secure.
What feature does a visitor management system have?While there are many features that a visitor management system has, there are two crucial main features:
SecurityOne of the critical things in office management is security, and this is one of the significant benefits of visitor management software. It allows you to quickly and instantly know who is present at your office, who is supposed to come and at what time, who they are visiting, and also know their identity. With all this information your security team can be ready if any case of any emergency
Efficient ReportingWith the old paper-based process of visitor management, identifying basic information can be a tedious task. For instance, who visited when, how many people visited today or in a month, and finding any other relevant information all becomes a time-consuming task. Also, it can lead to increased inefficiency, as there are possibilities that the log-book is damaged or lost. With a visitor management system, reports can be generated easily within no time.
What benefits does a visitor management system provide to your organization?
Reduce Costs In The Long TermIn the short term, a paper-based visitor management process may seem to be less costly. But when we look at the long term benefits, the cost to keep these records safe and easily accessible with visitor management software is very cost-efficient for your organization.
Corporate ImageA visitor in your office can be anyone – a potential new hire, or an important client. If they see that your organization is still using the old paper-based process, they may think that your organization is not adopting new technologies. So moving away from old methods towards a modern visitor management software will enhance the image of your organization. A visitor management system for office will not only simplify the visitor management process at your organization but will also make it more secure. Along with that, it will leave an excellent and lasting impression on your visitors.
What is a visitor management process?Visitor management is a process of processing and monitoring the visitors who visit your office space.
What is a Visitor management system?A Visitor Management System is a software used to complete the end-to-end process of welcoming, processing, and monitoring visitors at the office space; making the overall process secure and paper-free.
What are the key features of a visitor management system?A visitor management system has a bunch of features that make the visitor management process efficient. Here are a few of them -
Pre-Visit registrationThis feature helps you to register the visitor before they arrive, reducing the registration time to a few seconds.
Visitor VerificationVerifying the visitor in your office space is essential. This feature helps you to scan the government ID of the visitor.
Badge PrintingThis feature helps you to give a visitor badge to visitors, which has an expiry date. With this badge, security staff can identify if a visitor has permission to be in the office space or not, and the expiry date eliminates the risk of misuse.
Efficient ReportingThis feature helps you to quickly access data such as who is at your office space, the total number of visitors present at the moment, and other relevant data. Besides, you can also quickly generate essential reports such as total visits in a day, week, month, or a year.
Anywhere AccessAccessing your visitor management system data is an essential factor. This feature helps you to access all the records from anywhere.
What are the benefits of a visitor management system?
Makes a better impressionMoving away from the old paper-based visitor management process to a digital visitor registration process will create a professional impression to all the people who visit your office space.
Enhance SecurityWith visitor identity verification, gate pass, and tracking features the security staff is aware of intruders at your office space. In the end, we can conclude that by installing a visitor management system from the top visitor management system providers will streamline the visitor management process at your office space.
Pre-Book VisitsWith this feature, you can register the visitor before their visit. This results in reducing the registration time from 2-3 minutes to a few seconds. It is an essential feature if your organization host visitors at regular intervals, and always have a lot of people waiting in the reception area.
Identity Verification of VisitorsOne of the most important features is to identify the visitor in your organization. With this feature, the visitor management system quickly scans the government ID of visitors and quickly verifies their identity.
Visitor ID BadgeVisitor ID Badge is essential in any workspace, as it helps the security staff identify if a visitor is allowed to be in the premise or not. With these visitor badge coming with an expiry date they cannot be misused.
Cloud-BasedAccessing your visitor management system data is an essential factor. With this feature, you would be able to access all the records from anyplace. All you need is an internet connection.
Efficient ReportingIdentifying information like, who is present in your premises, how many people are present at the moment, and other relevant data is essential. Along with that, understanding how many people visited your workspace in a week, month, or year is vital. With this feature, all relevant reports are generated quickly.
Instant AlertThere are times when some unavoidable circumstances or emergency arises in a workspace. In these situations, with the help of an instant alert feature, you can send an alert to everyone present in the facility. While these are just a few essential features that you should look for when you get a visitor management system for the office, you should also check for other features according to your needs and requirements. Thus, we can say a visitor management system will simplify the visitor management process at your organization and make it more secure.
Fast processingThe old paper-based visitor management process is time-consuming and inefficient. The digital visitor management system makes the process of user registration quick and secure.
Fast VerificationIn the old paper-based visitor management process, a person has to verify the government ID of the visitor manually — making the process slow. With a digital visitor management system, it is quick to scan and verify the government ID of the visitor, and it is also possible to take a picture of visitor and store it. This is not possible in the old-paper based visitor management process.
Visitor Badge PrintingIn the old paper-based visitor management process, a person has to verify the government ID of the visitor manually — making the process slow. With a digital visitor management system, it is quick to scan and verify the government ID of the visitor, and it is also possible to take a picture of visitor and store it. This is not possible in the old-paper based visitor management process.
Efficient Reporting and trackingReporting and tracking both are a tedious task with the old paper-based process of visitor management. Even finding information like who is present at the premises, how many people visited in a week, and other relevant information is also a time-consuming process. But the same tasks of generating reports or real-time tracking can be done quickly within no time with a digital visitor management system.
Data SecurityThere is always a high probability of data damage or loss with a paper-based visitor management process, as the data has to be stored physically. Data sharing also becomes a complicated task as you need to make a copy of it and then only it can be shared. With a digital visitor management system, the probability of data loss or damage is lesser, and data sharing is also easy.
Cost-efficientIf we look at the initial investment, an old paper-based visitor management process may seem less costly compared to visitor management software. However, when we look at the long term investment, things change. Paper-based visitor management is more expensive as a lot of investment has to go into the safekeeping of records while a web-based visitor management system is very cost-efficient for your organization. Truein – A Modern Visitor Management powered by AI is a top visitor management system provider. Check out our features page to know more about Truein’s feature. In the end, we can conclude that a digital visitor management system will make the visitor management process quick, efficient and secure for your workplaces, schools, or factories.
What is a visitor management system for a factory?A visitor management system for a factory is a tool that processes, tracks and keeps a record of all the people who have visited or are currently present in your factory making the whole process secure and efficient.
What are the features and benefits of a visitor management system for a factory?
Identity Verification of VisitorsIn a paper-based visitor management process, it is a tedious task to check government ID and verify every visitor. Due to which it is inefficient. However, with a web-based visitor management system, this task is carried out efficiently.
Visitor ID passVisitor ID pass is essential in a factory because it helps the security staff identify if a visitor is allowed to be inside the facility or not. Also, these visitors’ ID passes come with an expiry date so that these passes cannot be misused if they are misplaced.
Limited Area AccessEvery factory has areas that are considered restricted, thereby allowing only specific visitors inside. With a visitor management system, you can give individual visitors access to these types of spaces and limiting others.
Real-Time Tracking and reportingWith a visitor management system, you can know in real-time who is there in your factory and in which area they are. You can get other relevant data like, how many people visit daily, weekly or monthly quickly.
Instant AlertThere are times when some unavoidable circumstances or emergency issues arise in a factory. In these situations, with the help of an instant alert feature of the visitor management system; the administration can send an instant alert to everyone present in the facility. Thus, we can say that visitor management software simplifies the management of security in your factory while enhancing efficiency. It perfectly streamlines your security and visitor processes through its plethora of benefits and AI-enabled technology.
In this Age of Instant, the journey of the customer begins in the foothill of the psyche. While a lot of facilities use the manual entry system that involves handwritten paper logs, this digital age has a lot more to offer. Digital technology has invaded our lives extensively. Today it is hard to imagine our lives without a mobile or the internet.
Customer’s first experience plays an imperative role in developing relationship with your brand. A bad first experience can cost a customer to the company.
The ongoing journey of digital transformation is resulting in constant changes in the business operations fundamentally then why are we leaving our front desk? why are we still dependent on paper logs and manual sign in? Do not let ugly registers welcome your customers anymore! Make a modern first impression and WOW your customers as you save their time with an automated visitor entry system. Handwritten paper logs can be easily seen by anyone and provide virtually no security whereas the automated system offers enhanced security and lets your visitors sign themselves in while you can efficiently utilize the front office resources to serve your customers in a better way.