A digital visitor management system is a software used to keep track and record of visitors who visit your workspaces, schools, or factories — making the process of visitor management paperless, efficient and secure.
Let’s look at the benefits and features of the digital visitor management system compared with the old paper-based visitor management process.
Fast processing
The old paper-based visitor management process is time-consuming and inefficient. The digital visitor management system makes the process of user registration quick and secure.
Fast Verification
In the old paper-based visitor management process, a person has to verify the government ID of the visitor manually — making the process slow. With a digital visitor management system, it is quick to scan and verify the government ID of the visitor, and it is also possible to take a picture of visitor and store it. This is not possible in the old-paper based visitor management process.
Visitor Badge Printing
In the old paper-based visitor management process, a person has to verify the government ID of the visitor manually — making the process slow. With a digital visitor management system, it is quick to scan and verify the government ID of the visitor, and it is also possible to take a picture of visitor and store it. This is not possible in the old-paper based visitor management process.
Efficient Reporting and tracking
Reporting and tracking both are a tedious task with the old paper-based process of visitor management. Even finding information like who is present at the premises, how many people visited in a week, and other relevant information is also a time-consuming process. But the same tasks of generating reports or real-time tracking can be done quickly within no time with a digital visitor management system.
Data Security
There is always a high probability of data damage or loss with a paper-based visitor management process, as the data has to be stored physically. Data sharing also becomes a complicated task as you need to make a copy of it and then only it can be shared. With a digital visitor management system, the probability of data loss or damage is lesser, and data sharing is also easy.
Cost-efficient
If we look at the initial investment, an old paper-based visitor management process may seem less costly compared to visitor management software. However, when we look at the long term investment, things change. Paper-based visitor management is more expensive as a lot of investment has to go into the safekeeping of records while a web-based visitor management system is very cost-efficient for your organization.
Truein – A Modern Visitor Management powered by AI is a top visitor management system provider. Check out our features page to know more about Truein’s feature.
In the end, we can conclude that a digital visitor management system will make the visitor management process quick, efficient and secure for your workplaces, schools, or factories.