What is PIN based attendance and how to set it up in Truein Kiosk devices?

In Truein alternative to the facial recognition feature, you can set PIN-based attendance for your staff.

To set it up please refer to the below steps

Step 1: Enable the “PIN Based Attendance” feature
Go to Settings > Truein Features > Enable the “PIN Based Attendance” feature

Step 2: Update the ‘Punch Mode’ on the Kiosk Devices
Go to Settings > Kiosk Devices > Click on the three dots to edit the Kiosk Device > Scroll down to “Punch Mode” > Disable the “Face Recognition” functionality and enable the “PIN Authentication” functionality, if you want to capture a photo of your staff during PIN authentication you can enable the “Capture Photo with PIN” functionality. Please note this will capture the photo of the staff but no facial data will be used for authentication > Save

Step 3: Assigning unique authentication PIN to employees
Go to ‘Staff Directory’ > Search for the staff you want to assign PIN authentication > Edit > Click on “Enable PIN Based Attendance Authentication” under the ‘Access’ tab > You can assign a unique PIN to the staff or if left blank, the system will automatically assign a PIN to the staff > Save

Once saved the system will send an email to the staff on their registered email id with the Attendance PIN, you can check the same from ‘System Logs’ as well

You can check for the attendance PIN from the Staff Directory as well. Please ensure that the “Attendance PIN” column is enabled in the ‘Column Selector’

The Staff can now take the attendance from the Kiosk Device using their ‘Attendance PIN’ (Please ensure that the Kiosk Device is updated to the latest version)

Click on Clock In > Enter the Attendance PIN > Click to Clock In > The Staff will be marked in

Similarly for clocking out click on Clock Out > Enter the Attendance PIN > Click to Clock Out > The staff will be clocked out

To edit the Attendance PIN manually please go to Staff Directory > Search for the staff you want to edit Attendance PIN > Edit > Update the Attendance PIN manually > Save, the updated PIN will be sent to the staff on their registered email id

To re-generate the Attendance PIN by the system for the staff  please go to Staff Directory > Search for the staff you want to edit Attendance PIN > Click on the three dots in the ‘Action’ column > Click on ‘Regenarate PIN’ > The updated PIN will be sent to the staff on their registered email id