Contract employees provide significant cost savings for companies and help maintain a lean workforce. Organizations can use a contractual workforce for their specific needs to solve a problem without paying any excess overhead. You have the freedom since you will be paying only for the services you get.
However, many companies still don’t feel confident about hiring a contractual workforce because they do not know how to manage contract employees. In this article, we will share some essential tips on how to hire and manage contract staff.
5. Tips for hiring and managing contract employees
1. Describe the project clearly
A common concern among employers is whether contract workers will work the same as full-time workers. The easiest way to ensure your contract staff does what needs to be done is to provide them with clear instructions about the requirement according to the scope of work.
Provide the job details, the number of workers you will need, job schedules, which skilled laborers are required, and other important information about the job such that there is no scope for any confusion.
2. Improve the contract employee experience
Most employers worry about the engagement of contract staff. It is true that contract laborers are not full-time employees but they also have pay expectations. It might be true to an extent that they are not directly under your supervision, but there are ways to engage them.
When you proactively recognize the work done by contract workers, it gives them a sense of belonging, and they start caring more about their performance. Simple things like appreciating the good work, providing training to workers proactively, and acknowledging their accomplishments make them feel like part of the company.
Contract workers must be treated with respect and administration at the same level as full-time employees. This motivates them and keeps them engaged to deliver the best.
3. Set and share milestones and goals clearly, along with the timeline
Another way to manage contract employees is to discuss the project’s goals and milestones before allocating a job to them. Just informing them about their duties is not enough; you have to help them create a roadmap for the goals by telling them about the timelines.
This ensures future understanding of the priority of the tasks. It is essential to provide extra supervision and training to contract workers at the start of the project to make them understand the work.
Clearly inform the workers how their employment will be affected if they do not stick to the deadlines and deliver work daily. Keep contract workers from guessing deadlines and let them know about penalties for delaying work or not meeting the agreed deadlines.
4. Monitor work progress and share your review
It can be challenging to decide how managers will monitor the attendance of contract workers and the work progress. You have to look beyond just describing what tasks laborers must finish and at what time.
There is more to contract worker supervision like you have to schedule the workers, check if overtime is required and if the work is getting delivered on time. After that, you must share transparent reviews about the performance of the workers to their contractors, but try to be more constructive with the criticism. Instead, tell contractors how they can make the workers work more efficiently.
5. Communicate with them
It is essential to keep contract workers within the communication loop so they understand what’s happening around them. It is important to remind them by writing or giving notice, doing on-site visits, or through their contractors that their work is essential for the overall project.
This will convey your concern and show that, as a manager, you are vigilant about their contribution and evaluation of their work. As contractors may have a large number of workers under them, the roster changes frequently.
A worker working today might not be available tomorrow and henceforth. Continuous communication and feedback are necessary to ensure that contractors are aware of how the overall workforce is performing irrespective of changes in the roster.
Truein can help manage contract workers
Truein is a cloud-based, hardware-less employee time and attendance management system that has contractor agency management features that allow managers to monitor, review, and schedule contract workers.
Managers can use this application to set and implement separate overtime and attendance policies for contract workers. It also features geofencing and GPS-tracking, enabling industries like mining, construction, and manufacturing to track contract workers in real time at remote locations.
As more companies choose to work with contract workers they are becoming a significant part of the workforce. Knowing how to hire contract employees and manage them efficiently to maximize organizational growth is essential. The tips above will help managers develop the best practice management strategies for the contract workforce.