For any company, labor and time management are two core operations that decide its success. Time is a valuable resource, and proper time management can help improve productivity and profit. The lack of understanding of time management in the workplace leads to inefficiency. If your organization frequently struggles with employee efficiency and productivity issues, then poor time management can be the reason.
This article will explain the importance of time management in a business environment and explore ways companies can prioritize effective time management.
What is Time Management?
Time management is planning and managing an organization’s work schedule to help boost productivity. It helps plan and prioritize tasks so that most critical tasks are completed within the deadline without overly exerting pressure on workers. Time management aims to ensure that the workers utilize time to accomplish the tasks they are given with less effort.
HR managers are responsible for controlling the shift schedule; time management can give them the much-needed capabilities to make the work environment productive and achieve better productivity in less time and without stress. When workers slack off at work, or there are task delays for no reason, time management can help increase efficiency and plug any productivity loopholes.
4 importance of time management in a workplace
1. It helps to deliver work on time
The importance of time management is evident from how easy it becomes to deliver work without delays. Proper time management is highly effective in managing the workload and ensuring that workers are not feeling stressed at work. Often when the managers and supervisors are not managing time effectively, they fail to provide a smooth workflow for workers.
It is one of the most significant reasons why workers feel burnout. When there are time-boxed tasks, workers follow the structure and accomplish the allotted task within the desired timeframe. This results in productivity and efficiency without causing anxiety or confusion. Companies that can help workers deliver work on time can increase their revenues multifold.
2. Increase employee productivity and efficiency
Practical time management skills are necessary to be productive and efficient at work. Companies that can ensure effective time management within the workforce can deliver quality results without compromising the quality of the workplace environment. Another importance of time management skills is that it helps employees finish a task as early as possible without overstretching themselves.
The organization’s overall productivity goes up, resulting in reduced overtime expenditure. Effective time management requires managers and supervisors to prioritize tasks as per importance and urgency. It helps workers to focus on an important task that improves their work quality. The improved focus builds momentum that ensures workers are productive throughout the shifts.
3. Reduces stress and anxiety of employees
The overwhelmed workforce is neither productive nor focused on providing quality tasks. Poor time management often leads to lacking shift scheduling. Workers might be working too many hours frequently, affecting their productivity and well-being. Companies with poor shift scheduling suffer from severe productivity issues, and their workers are highly dissatisfied at work.
Excessive stress and hypertension can lead to heart diseases, depression, and obesity. It is the responsibility of the employers to ensure that there exists no unnecessary stress and tensions in the workplace for workers.
4. Balance employees' work and life
The importance of time management at the workplace is not only to improve the quality of work life, but it can also benefit the life of workers outside the workplace. When employees can keep things under control on the professional front, they get more time to focus on their personal lives and ensure a proper balance between work and life.
It is a fulfilling experience encouraging them to do better at their jobs. When workers know the tasks and know they can accomplish them within the given time frame, they feel a sense of calmness. This improves their quality of life as they are less stressed and happier.
How to improve time management in the workplace
Plan all your work and task well in time
Planning is the first step toward time management at the workplace. When you are planning your work and tasks before executing your plan, you are better positioned to accomplish the tasks without stressing out over a limited time. Planning is one of the critical time management skills for workplace success as it allows you to look over a strict routine and work smarter.
You can decide which tasks require most of your time and how much you can accomplish within a day. Time management ensures you make smarter decisions every time without losing focus or compromising on work quality. According to the best-selling workplace author Brian Tracy, “Every minute you spend in planning saves 10 minutes in execution; this gives you a 1,000 percent Return on Energy.”
Prioritize the important work
Another critical factor of successful time management skills is prioritizing the work list. When you sort through the available tasks, arrange them in a list based on priority. You have limited work time and can only focus on a few daily tasks. Prioritization is how you ensure that the critical tasks are completed on time.
Not everything you do at work is of the same importance. Focusing on the essential tasks first ensures that you have high output. When you can figure out the most critical tasks that need to be completed urgently, you will be able to focus on what needs to be done. You can take the assistance of project management tools for this.
Common myth employees suffer from is that multitasking can help them achieve more in less time. Several studies have shown that less than 2.5% of people can multitask effectively; the rest waste time trying to do several things simultaneously. Workers trying too many things end up achieving nothing at all.
The best way to be most productive is to take one task at a time and complete it before jumping to the next task. As mentioned above, prioritize the essential tasks and cut them off the list. This is how you can focus on the task and complete it without errors.
Cut off all your distraction
Distractions are everywhere, be it in personal or professional life. When you are distracted, you lose valuable hours of your day without accomplishing the tasks. Smartphones make it even more challenging to focus on work as we are continuously disturbed by notifications. Chatty workers and social media are other common distractions at work that waste hours.
You have to be self-disciplined enough not to let such distractions affect your performance or productivity at work. The easiest way to remove these distractions is to take some time to evaluate the culture at work and understand what’s wasting your time. Please turn off your phone notifications and only check them at a fixed time during the day. All these steps will help you remain productive and focused at work without being distracted.
Use a time and attendance management software
Companies can utilize time and attendance management software to ensure that things are monitored and managed effectively. Time management is essential in the workplace for employers and employees. Automated attendance management software tools allow employee time tracking that can help significantly improve the time management skills of HR managers.
Intelligent time management is necessary to ensure you keep productivity high without compromising the work culture quality. In the absence of a time tracking tool, you are at a disadvantage as you do not know where is the workers’ time going or who is lenient with work and shifts.
How can Truein help?
Truein is a powerful AI-backed brilliant time and attendance management tool that offers a suite of features to help companies stay on top of schedule every day. A face recognition attendance system allows employers to provide the best time management opportunities to HR managers and supervisors. It offers employee time tracking and shift scheduling capabilities that improve teams’ productivity and ensure work is delivered within set deadlines.
As Truein provides a bird’s eye view of the employee time and attendance data, managers can look at important time management metrics such as shift timing, punching in data, leaves, availability of workers, etc.
Furthermore, it allows managers to create shift schedules and overtime policies. As workers can record attendance from their smartphones using Truein, it helps managers to ensure that workers are available for the tasks to complete them by the deadline.
We hope to explain the importance of time management in a business environment with this article. Time management can be crucial in ensuring productivity and quality at work. Intelligent time and attendance software like Truein is the best way to manage time within a company.