For security companies, the smooth functioning of operational processes and a reliable workforce are critical aspects. With the rapidly changing threat landscape and increasing client expectations, no security firm can depend on manual workforce management. Security companies are labor-intensive, so automation has become inevitable for their management.
That’s why security workforce management is necessary to support operations.
It ensures that the right kind of people, with the right skills, are given the right security tasks at the right time. You must know the importance of security workforce management to run your security company smoothly.
Let’s discover how a security workforce management platform can help your business reach its full potential.
Table of Contents
What is security workforce management?
Security Workforce Management refers to the strategic planning, coordination, and optimization of security personnel and resources within an organization. It is part of overall workforce management to optimize the productivity of the employees.
With the help of security workforce management software, security managers can strategically schedule shifts and track attendance of security personnel. Effective management of the security workforce ensures that businesses can mitigate risks to maintain a secure environment.
Security workforce management encircles more than just employees and includes the protection of assets and facilities. Effective management of the security workforce ensures that businesses can mitigate risks to maintain a secure environment and respond effectively to incidents every time.
The importance of security workforce management
Security workforce management software tools enable companies to get an insight into crucial business metrics, which further helps managers in correctly scheduling tasks to the workforce.
It eases the process of decision-making in task scheduling. The insights help managers know the number of employees needed for security or a particular job on a given day, week, or month. It also helps to monitor the employees’ performance and productivity.
Benefits of using the Security Workforce Management Platform
1. Supervise your frontline security officers easily
A security workforce management software enables proper attendance tracking of frontline security officers. With Geo-fencing technology of the security WFM, employees can mark attendance when onsite. This is one of the reasons why more and more companies are using security workforce management software to micro-manage their security teams.
2. Reduce administrative burdens
An efficient security WFM can unload administrative burden coming on HR and admin staff. By automating attendance and scheduling shifts, managers can focus on other important tasks within the organization. Also, a security WFM brings co-ordination amongst the team and managers and eliminates the need for manual reporting.
This way, a security WFM helps maintain a productive workforce and assures the right labor mix is available all-the-time.
3. Customizable Software according to the business requirements
You are not limited to using available security workforce management software; customization options are available. A platform designed for security workforce management is a user-friendly solution that can be tailored to specific needs to ensure that security operations align with the organization’s unique demands.
With the aid of custom security WFM, managers can optimize workforce utilization. They’re able to make more informed decisions by scheduling shifts to the right employee at the right time.
Whether you want to manage the security workforce at a single location or track across multiple locations, geofencing solutions can make it possible to do so.
4. Get accurate payroll data from WFM
With the advent of security WFM, employees can view their payroll data and ask for any revisions in case the. Where manually handling all payroll data is difficult, a security WFM can ensure the right calculation of salary needed to credit to the employee’s account.
Also, with security WFM, it is easy to keep check with regulations and compliance. An automated software can easily and effectively keep checks in place to ensure regulatory requirements are included in payroll processing. A security management company must adopt a WFM that manages their employee’s time and deploy the labour force efficiently.
These are reasons to consider security management software to improve your business’s efficiency, productivity, and sustainability.
Before you choose any software or platform, you should know what features to look for in software.
Features of Security Workforce Management Software
1. Automated Attendance Checking & Rostering
The software you choose must automate attendance checking and also manage worker’s shifts. With a security workforce management system, software companies don’t have to manage attendance manually. This greatly reduces errors and administrative overhead, along with optimizing the roster.
By using all the available data, the software can help in generating optimized work schedules, taking into account factors like the availability of employees and regulatory requirements. With real-time visibility of the schedules and attendance data, managers can assign the right personnel to specific shifts, improving overall workforce management efficiency.
2. Manage absenteeism and time-off of security personnel
A security WFM can also be used to manage absenteeism and time-off requests of security workers. The absenteeism management feature of security WFM offers data-driven evaluations to HR staff and managers. It provides a comprehensive feedback loop to admin managers.
This in turn, also improves employee productivity, thereby, team productivity. With a robust security WFM, employees can keep check over their time-offs and ensure that they’re adhering to absence management policy in the first place.
3. Facilitate quick onboarding of security personnel
Does your organization need to hire frequently? Being a labor-intensive nature of security business, this business might need to hire employees frequently. Be it a last-minute onboarding, a security WFM can cater the need of frequently adding new joinees to the attendance system and payroll.
It does save time and efforts of HR personnel, especially in the case of frequently changing staff. Also, a security WFM quickly captures all the necessary information of a candidate by way of a government ID, making the recruitment process easier.
4. Overtime management
When you can automate attendance of the security personnel with GPS and Geofencing, you can ensure that they are paid for the hours they put in. This significantly improves overtime management and prevents unauthorized overtime.
You can set alerts for overtime management to ensure fair compensation and optimize resource allocation based on actual needs.
5. Affordable and Scalable
A key benefit of deploying security workforce management software is its affordability and scalability. Manual workforce management can incur high costs for security firms, given the labor-intensive nature of these organizations. A software tool offers cost-effective solutions to reduce operational expenses associated with manual workforce management significantly.
Also, as your business grows, a security workforce management platform can readily accommodate the demand for the management of increasing personnel and operations. Whether you expand to new locations or adjust the security strategies, the software can easily adapt to changing needs of the business.
Security workforce management software plays a crucial role in managing attendance of security workers and maintaining productivity amongst them. Choose software with comprehensive features such as attendance management, rostering, overtime management, etc., to run your security business at its peak performance.
Choose software with comprehensive features such as attendance management, rostering, live tracking, overtime management, etc., to run your security business at its peak performance.
1. Why do you need security workforce management software?
It would help if you had security workforce management software to manage attendance, avoid buddy punching, scheduling shifts amongst security workers, etc. Also, security workers can solely access their attendance schedule which leads to improved transparency and efficiency.
2. What are the responsibilities of a Security Manager?
A security manager within an organization is responsible for planning, implementing, and overseeing security measures, personnel, and protocols to ensure the safety and security of the organization’s assets, employees, and facilities.
3. Why use a security workforce management system?
You require a security workforce management system to improve coordination amongst employees and the employer.
4. How Truein automated attendance system can help with security management?
Truein is an AI-powered, fully automated attendance management solution for security companies. Its hardwareless and cloud-based deployment can be put on each security personnel’s phone and integrated into the central security workforce management software.
Truein uses some of the most advanced algorithms for GPS geofencing which makes attendance tracking and overtime management an effortless exercise. Its face recognition attendance checking prevents time theft and buddy punching along with accurate attendance tracking, overtime management, and shift scheduling.