Formcrete

Managing Multi-Site Subcontractor Hours Across 27 Job Sites with Truein

Key Challenges How Truein Helped Business Impact

27

Sites

450+

Staff

Construction

Industry

United States

Country

Formcrete is a Florida-based turn-key structural shell and concrete contractor specializing in large-scale concrete structures for multi-family residential developments, commercial projects, medical facilities, and hospitality buildings across South Florida. Operating their own cranes, pumps, and heavy equipment, FormCrete manages end-to-end shell construction efficiently.

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Key Challenges

Formcrete needed a time and attendance solution to manage 450+ crew members sourced through multiple subcontracting agencies across 27 job sites. With workers frequently switching between sites during the same day or week, they required a system that could accurately track hours for subcontractor billing, project cost allocation, and accurate crew payroll processing while giving project managers real-time visibility.

No Accurate Hour Tracking for Multi-Site Movement: Workers frequently moved between job sites during the same day, but there was no reliable way to track or allocate their hours to the correct projects.
Subcontractor Billing Complexity: There was no reliable way to record and report hours by subcontractor agency, making billing and invoicing complex and error-prone.
Duplicate Worker Registrations: Workers moving between projects risked being registered multiple times, fragmenting workforce records and increasing the risk of reporting errors.
Manual Reconciliation Consuming Manager Time: Project managers spent significant time manually reconciling hours for subcontractor billing and project cost allocation.
Lack of Real-Time Visibility: Project managers could not instantly see where workers were assigned or whether a crew member was already on the system.
Limited Flexibility to Correct Hours: There was no structured way to shift or correct hours between projects after work was completed, creating billing and cost allocation errors.

How Truein Helped

Kiosk-Based Crew Attendance: Supervisors marked attendance at the job site using tablets, enabling quick deployment without any complex hardware.
Agency-Based Grouping: Crew members were mapped to their respective subcontracting agencies, enabling automated grouping and reporting across sites and projects.
Multi-Site Work Tracking: Enabled workers to clock in and out at multiple job sites, with automatic hour division so billing and payroll reflected time spent at each location.
Manual Hour Reassignment (Regularization): Project managers could shift recorded hours between projects when needed, supporting accurate billing and cost allocation.
Real-Time Staff Visibility: Project managers could check if a worker already existed in the system, see which projects they belonged to, and grant access to additional sites to avoid duplicate registrations.
Subcontractor-Based Reporting: Generated weekly reports showing total hours spent by crew per subcontractor per project, streamlining subcontractor invoicing and internal cost analytics.

Business Impact

Faster Rollout: Deployed across all 27 job sites in just a few days with minimal operational disruption.
Accurate Project Billing: Crew hours were billed correctly to the projects worked, reducing under or overbilling and avoiding disputes.
Enhanced Cost Control: Ability to shift hours between projects improved financial flexibility and enabled precise project cost allocation.
Reduced Administrative Workload: Eliminated duplicate worker registrations and manual hour tracking, significantly reducing back-office administrative burden.
Real-Time Workforce Visibility: Project managers gained instant visibility into crew movement and assignments without dependencies on other teams.
Streamlined Field Operations: A simple kiosk workflow for supervisors enabled quick adoption and consistent usage across all job sites.
Improved Subcontractor Reporting: Automated reporting by subcontractor agency simplified invoicing and improved transparency.

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