Formcrete

Managing Multi-Site Subcontractor Hours Across 27 Job Sites with Truein

Key Challenges How Truein Helped Business Impact

27

Sites

450+

Staff

Construction

Industry

United States

Country

Formcrete is a Florida-based turn-key structural shell and concrete contractor specializing in large-scale concrete structures for multi-family residential developments, commercial projects, medical facilities, and hospitality buildings across South Florida. Operating their own cranes, pumps, and heavy equipment, FormCrete manages end-to-end shell construction efficiently.

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Key Challenges

Formcrete needed a time and attendance solution to manage 450+ crew members sourced through multiple subcontracting agencies across 27 job sites. With workers frequently switching between sites during the same day or week, they required a system that could accurately track hours for subcontractor billing, project cost allocation, and accurate crew payroll processing while giving project managers real-time visibility.

No Accurate Hour Tracking for Multi-Site Movement: Workers frequently moved between job sites during the same day, but there was no reliable way to track or allocate their hours to the correct projects.
Subcontractor Billing Complexity: There was no reliable way to record and report hours by subcontractor agency, making billing and invoicing complex and error-prone.
Duplicate Worker Registrations: Workers moving between projects risked being registered multiple times, fragmenting workforce records and increasing the risk of reporting errors.
Manual Reconciliation Consuming Manager Time: Project managers spent significant time manually reconciling hours for subcontractor billing and project cost allocation.
Lack of Real-Time Visibility: Project managers could not instantly see where workers were assigned or whether a crew member was already on the system.
Limited Flexibility to Correct Hours: There was no structured way to shift or correct hours between projects after work was completed, creating billing and cost allocation errors.

How Truein Helped

Kiosk-Based Crew Attendance: Supervisors marked attendance at the job site using tablets, enabling quick deployment without any complex hardware.
Agency-Based Grouping: Crew members were mapped to their respective subcontracting agencies, enabling automated grouping and reporting across sites and projects.
Multi-Site Work Tracking: Enabled workers to clock in and out at multiple job sites, with automatic hour division so billing and payroll reflected time spent at each location.
Manual Hour Reassignment (Regularization): Project managers could shift recorded hours between projects when needed, supporting accurate billing and cost allocation.
Real-Time Staff Visibility: Project managers could check if a worker already existed in the system, see which projects they belonged to, and grant access to additional sites to avoid duplicate registrations.
Subcontractor-Based Reporting: Generated weekly reports showing total hours spent by crew per subcontractor per project, streamlining subcontractor invoicing and internal cost analytics.

Business Impact

Faster Rollout: Deployed across all 27 job sites in just a few days with minimal operational disruption.
Accurate Project Billing: Crew hours were billed correctly to the projects worked, reducing under or overbilling and avoiding disputes.
Enhanced Cost Control: Approved corrections to job allocations improved project cost accuracy and enabled precise project cost allocation.‍
Reduced Administrative Workload: Eliminated duplicate worker registrations and manual hour tracking, significantly reducing back-office administrative burden.‍
Real-Time Workforce Visibility: Project managers gained instant visibility into crew movement and assignments without dependencies on other teams.‍
Streamlined Field Operations: A simple kiosk workflow for supervisors enabled quick adoption and consistent usage across all job sites.‍
Improved Subcontractor Reporting: Automated reporting by subcontractor agency simplified invoicing and improved transparency.

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We are using Truein at our 80 sites for over 10,000 staff. Truein has built-in customization options and gives real-time reports. And it's a very user friendly product!

Girish Nimbalkar

AGM HR, SJ Contracts

Truein is robust, reliable, and works as promised. I have implemented Truein in my previous and current companies. It's the best and most cost-effective solution.

Piyush Dutt

CPO, Compass Group

Moving from thumb-based attendance system to a Face recognition based time and attendance solution was made easy by the Truein team.

Srinivas G

Sr. HR Manager, Tata 1mg

Truein is more than a timekeeping tool. It is an enabler of efficiency, transparency, and data-driven decision-making.

Muhammad Bashir

Digital Transformation Manager, Group AMANA

Truein is very effective at our construction company. highly recommend it for any small or large enterprise

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Payroll Admin, Al Magamsi General Contracting

Truein has helped Jumia not only to track attendance but also to measure productivity based on the worked hours

Alaa Hassan

Head of Ops Excellence, Jumia

Our guys in the field like it. And in the back office, we're loving it as well. So, we would definitely recommend Truein.

Judith Hotek

Senior IT Admin, Walker Engineering

Truein's comprehensive features have strengthened Time & Attendance quality and accuracy. It ensures compliance with relevant rules and regulations.

Henry Carrillo

Farm Administrator, Unispice

Truein outshines all other time and attendance solutions. Its rich features, payroll ready timesheets and centralized controls put it in a class above all.

Carlos Woodson

Phoenix Transload Services

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