How Leejam Achieved Overtime Control and Compliance for 4,500 Staff Across 300+ Locations

• Unified Attendance and Access Control: Integrated gate access control with Truein, creating a single system for attendance tracking and physical gate access.
• Advanced Workforce Planner: Comprehensive shift scheduling capabilities across all 300+ locations, enabled efficient planning and management of complex shift patterns.
• GPS Geofencing and Face Recognition: Staff could only clock in when physically present at assigned fitness centers, with facial recognition and liveness detection preventing buddy punching.
• Customizable Attendance Policies: Configured attendance policies for shifts, overtime, leave, and late-marks specific to Saudi Arabia and UAE labor requirements.
• Seamless Staff Transfers: Policies and permissions automatically applied to staff across clubs, simplifying inter-location movement and access management.
• Multi-Level Overtime Approvals: Introduced approval workflows with budget tracking for overtime requests, allowing managers to grant paid overtime or compensatory time off as needed.
• Compliance Tracking: Late-ins, early-outs, and other violations were automatically flagged, enabling HR to apply penalties in payroll or take other corrective action
• ‍Oracle Fusion Integration: Truein synced staff master, leave, and payroll-ready reports directly with Oracle Fusion, eliminating duplicate entry and manual reconciliation.

‍

• ‍Complete Visibility Across 300+ Centers: Centralized dashboard providing real-time visibility of time, attendance, and workforce planning for 4,500 employees across all fitness centers in KSA and UAE.
• Cost Control Through Overtime Management: Multi-level overtime approval workflow provided granular control over overtime budgets, preventing revenue leakages and unnecessary overtime costs.
• Operational Efficiency: Single app for attendance and gate access reduced complexity and duplicate data entry.
• Enhanced Compliance: Automated violations tracking and reporting ensured adherence to Saudi and UAE labor regulations, reducing compliance risks.
• Reduced HR Workload: Automation of attendance processes, approvals, and Oracle Fusion integration significantly reduced manual HR administrative tasks.
• Streamlined Staff Movement: Staff could easily move between fitness centers while their access and attendance updated automatically across locations.