5 must-have workplace safety tools in the post-covid period

Ready to re-open offices? Well, even if you are ready, employees may have concerns on getting back. How do you give them that required peace of mind? By showing that you have thought about their safety and taken necessary steps!

It will also ensure that you don’t reopen only to shut down after few days again. Yes, it has happened before. Bold employers had to retreat with Covid-19 spread in their offices. 

So, here is a safe-return plan with five dependable tools. Be sure you tick all the boxes before you take the plunge. 

Wobot Hygiene:

Wobot Intelligence, an AI-based computer vision SaaS company has come up with a plug-and-play solution that can be inserted in existing CCTV camera to track hygiene activities – 20 second hand wash, cleaning activities and social distancing. 

All the visual data collected through analysis of objects and gestures is automatically converted into actionable reports. The notifications reach the decision-makers through the app or email. 

It takes away the pain of physically monitoring every activity. It has been used effectively by IRCTC and other Indian enterprises. 

Truein Face Attendance:

Truein has pioneered the touchless face recognition technology way before Covid happened. With many years of experience, Truein face attendance is feature-packed and is trusted by large enterprises like Godrej, Titan and more.

You don’t need any hardware installation. Install the app on any tablet or mobile and you are good to go. Employees walk to the kiosk (tablet at the gate), their face gets recognized (without any touch), face attendance is recorded in one second and they move on. Sure enough, it has Covid-19 features like mask detection (no entry without mask), screening questionnaire, Arogya Setu notification and temperature check 

Right when the employees enter the office, they must be assured of entering a ‘no-touch’ zone. No physical signing of books and no thumb-based access.

Safe Distance App:

Smart Citti and Wrld3D have developed safe distance app. It creates a 3D design of the office and maps everyone’s location. It is like creating a digital twin of the workplace. It shows real-time movement of people inside the office premises. It is easy to see which places are crowded and which are less busy. 

Employees can accordingly take turns to use canteen, lifts, pantry or other community areas. It is a big relief to employees who feel safe and mentally at peace. 

It is also a two-way app that allows employees to vent out their feelings and report any unsafe behavior around them. Rooms are monitored for maximum capacity too.

Truein Visitor Management:

Who you allow in your premises is critical as it concerns safety of your employees. Truein’s visitor management app detects mask and allows entry through touchless face recognition only. Of course, Arogya Setu status and temperature can be mapped too. 

Besides, hosts can allow guests only by invitation and avoid queues at the gate. How does one watch over all visitors manually? One does not. The admin or security personnel is notified for any breach of rules – non mask entry, entry after hours, entry on weekends, blacklisted entries and so on. 

Know who, where, when in real-time and take necessary actions before it is too late. 

ServiceNow Workflows:

ServiceNow has added new apps to its suite. It helps companies gauge their workforce readiness and prep for the same. 

Firstly, it uses Employee Readiness Surveys to take a democratic approach to the reopening. It lets departments take customized approach to making their team members feel safe. Secondly, it has Workforce Safety Management app that helps managers configure a socially distanced workplace, track PPE inventory, schedule shifts, schedule cleaning activities and other necessary Covid essential workflows. 

Get ready to reopen

While there has been a slew of new apps after Covid hit the world, most of the apps are duplicate efforts. They do what the Government approved Arogya Setu app does or is just an incremental effort. The overnight app launches also raise concerns about their safety from privacy point of view. Before you go ahead and install any app, be sure to look into its security features. 

That said, a lot of apps have been developed by established companies and have proven their mettle over time. Adopting proven technology can help you get back to work while ensuring employee buy-in. 

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Truein – Tablet based Attendance System

Attendance is a compulsory requirement for every organization. Maintaining attendance register daily is a difficult and time-consuming task. As it is known that primary identification for any human is its face, face recognition provides an accurate system which overcomes the ambiguities like fake attendance, high cost, and time consumption. This system uses face recognizer library for facial recognition and storing attendance. The absentee's supervisor is informed through email regarding the absence of their employees. Features like large data storage and fast computing through less hardware cost are now the need of the hour.

Truein brings face based touchless employee attendance and visitor management system. Integrating advanced technology to your office space for a smooth recording of employee attendance without the hassle of manual labour. As the country resumes work in the Unlock 1.0, here are a few advantages of including Truein in your offices:

More accuracy for better management:

Chances of human errors and redundant data are nil as every activity is recorded by the Truein's trusted system. Truein records entry and exit with its face recognition feature that senses the activity.

Real-time attendance tracking:

Treuin can be integrated with your mobiles, laptops and computers with ease. The seamless integration of the software helps in location tracking, activity recording and making error-free reports.

Managing data with ease:

Truein creates reports and helps the admin to sort and organise huge amount of data without any errors. It has been proved that Truein gives 100% accurate data and makes reports that are useful for better work management and administration of your office.

Various reports for easier decision making:

With IoT based attendance system, calculating your attendance based revenues and generating reports will be much easier and fun. The amount of time it saves will have a tremendous effect on your employee satisfaction role. The work management is less gruelling and you can concentrate on other vital activities during these difficult times.

Amidst the pandemic, a safe touch-less entry for your staff is an important safety measure that every office space must take. Truein has been leading in Face recognition technologies, replacing unhygienic fingerprint biometric system from the past 4 years. It's a robust, accurate and secure attendance system and also serves as one of the finest visitor management systems in the country.

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Prep up for Unlock 1.0 with Truein’s Touchless Technology!

India is about to make a staggering lockdown exit with Unlock 1.0, there are few rules that have to be kept in mind for safer work conditions. Offices can be the hotbeds for the growth and spread of viruses in general, infecting many in a short span of time. Social distancing and sanitising are still of utmost importance, even after the exit. Offices are now allowed to reopen from the 8th of June with 10% workforce. Here are two questions, will employees feel safe to use the biometric attendance system? Will the HR administrate be able to register attendance manually all the time?

It is important for you to understand that being prepared and cautious is now a part of your daily routine. As many states - Delhi Government being the first to pass the rule of suspending biometric systems, we bring Truein face attendance and visitor management system.

Truein understands the importance of unaffected productivity and thus it replaces the fingerprint biometric system with face recognition attendance. This keeps your hygiene on fleek and helps in avoiding infection of your employees. It is completely touchless and is now a must in your office.

Features of Truein that will be befitting to your office:

A tablet is placed at reception or mounted at the entrance gate. As a visitor or employee walks towards it, face recognition is auto-triggered and attendance is recorded without any human contact. It is a secure way of recording accurate attendance and can be run on any device without the hassle of additional hardware. It is quick and mobile as it used top-notch technologies like geofencing attendance and face recognition to create real-time reports with its powerful admin dashboard.

A seamless experience for your visitors as well, Truein is truly a masterpiece that your office needs now. Explore many more features that will help you get back to work with better productivity and safety. We’ve got you covered as we approach the Un- Lockdown!

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Everything You Need To Know About Digital Visitor Management System

A digital visitor management system is a software used to keep track and record of visitors who visit your workspaces, schools, or factories — making the process of visitor management paperless, efficient and secure.

Let’s look at the benefits and features of the digital visitor management system compared with the old paper-based visitor management process.

Fast processing

The old paper-based visitor management process is time-consuming and inefficient. The digital visitor management system makes the process of user registration quick and secure.

Fast Verification

In the old paper-based visitor management process, a person has to verify the government ID of the visitor manually — making the process slow. With a digital visitor management system, it is quick to scan and verify the government ID of the visitor, and it is also possible to take a picture of visitor and store it. This is not possible in the old-paper based visitor management process. 

Visitor Badge Printing

In the old paper-based visitor management process, a person has to verify the government ID of the visitor manually — making the process slow. With a digital visitor management system, it is quick to scan and verify the government ID of the visitor, and it is also possible to take a picture of visitor and store it. This is not possible in the old-paper based visitor management process. 

Efficient Reporting and tracking

Reporting and tracking both are a tedious task with the old paper-based process of visitor management. Even finding information like who is present at the premises, how many people visited in a week, and other relevant information is also a time-consuming process. But the same tasks of generating reports or real-time tracking can be done quickly within no time with a digital visitor management system.

Data Security

There is always a high probability of data damage or loss with a paper-based visitor management process, as the data has to be stored physically. Data sharing also becomes a complicated task as you need to make a copy of it and then only it can be shared. With a digital visitor management system, the probability of data loss or damage is lesser, and data sharing is also easy.

Cost-efficient

If we look at the initial investment, an old paper-based visitor management process may seem less costly compared to visitor management software. However, when we look at the long term investment, things change. Paper-based visitor management is more expensive as a lot of investment has to go into the safekeeping of records while a web-based visitor management system is very cost-efficient for your organization.

Truein – A Modern Visitor Management powered by AI is a top visitor management system provider. Check out our features page to know more about Truein’s feature.

In the end, we can conclude that a digital visitor management system will make the visitor management process quick, efficient and secure for your workplaces, schools, or factories. 

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Reinvent the greeting experience

In this Age of Instant, the journey of the customer begins in the foothill of the psyche. While a lot of facilities use the manual entry system that involves handwritten paper logs, this digital age has a lot more to offer. Digital technology has invaded our lives extensively. Today it is hard to imagine our lives without a mobile or the internet.

Customer’s first experience plays an imperative role in developing relationship with your brand. A bad first experience can cost a customer to the company.

The ongoing journey of digital transformation is resulting in constant changes in the business operations fundamentally then why are we leaving our front desk? why are we still dependent on paper logs and manual sign in? Do not let ugly registers welcome your customers anymore! Make a modern first impression and WOW your customers as you save their time with an automated visitor entry system. Handwritten paper logs can be easily seen by anyone and provide virtually no security whereas the automated system offers enhanced security and lets your visitors sign themselves in while you can efficiently utilize the front office resources to serve your customers in a better way.

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Securing your premises is more than stopping pilferage

Every company’s most important assets are always its technology, its experience, it’s brand value in the market. While most companies focus on making their brand a more valued one with their intel and their work, what also matters is the experience your visitors get when they are in your premises. And while most may think that this experience begins in the meeting rooms, it actually starts right from the time your visitors have to register themselves and their details to enter your building. Companies use the latest cutting-edge technology solutions to protect their data and take care of their computer and network security. But what about the safety of the premise? Unfortunately, companies are not doing too much to take care of this aspect. Having a key card or employee ID badge is just not enough. Here are five reasons why securing your premises using a visitor management system is extremely important, and it is much more than just stopping pilferage.

Safe Working Environment

While most visitors are pleasant throughout their visit, some could also be anti-social elements, unwanted visitors, people who overstay when there is no requirement. How do you know about the presence of such people? It is important to have a technologically advanced security system in place that lets you know when a visitor has overstayed. This will help you manage these people not just for their current visit but also alert your security when they visit the next time, so that they can be extra vigilant. 

Proxy Visitors

It is fair to assume that most of the visitors would give their correct details. But there could be some visitors who choose not to disclose their accurate information and could cause issues in your premise. A security system that scans the visitor’s government approved Identity Card is a very important requirement – required by most companies now. This also ensures that only authentic details are logged into your system and therefore their appointment going forward become a smooth experience for both you and your visitors. 

Centralised control and view for multiple locations

 For companies that have offices in multiple locations and who may have common visitors going to these different locations, why should the visitors need to register at every location? Isn’t it easier to work with a centralized system that keeps the record of visitors at a central location and does not need the visitors to register with their details again? This ensures a smooth and pleasant visitor experience 

Seamless Visitor Registration

Most visitors waste a lot of their time registering themselves, eventually proving as a waste of your time too since the meetings get pushed further while you wait for them to clear all security checks. However, with the modern-day security solutions that are powered by AI, you can now pre-invite your visitors, thus helping them register in advance – saving you and them a lot of time 

A visitor’s feedback for your company is as valuable as his association with it. Therefore, a security system that also gets their feedback once they exit and automatically sends them a ‘thank you for your visit’ email works very well in giving them a lasting impression. A company that stays with its visitors from the time they visit and even after they exit – is sure to stay on the visitor’s mind for a while. 

Securing your assets is a huge role that security systems play. But at the same time, it is also important to have a smart security system in place that lets you manage visitors seamlessly, in a hassle-free manner, and helps you create a delightful experience for the visitors. While stopping pilferage was one of the major reasons why companies started installing these systems, it has now become much more than that. If your visitor management system is technologically advanced and modern, it helps you save on your costs, time and effort and therefore, helps you focus on the other bigger things. We at Truein, create the first line of defense for your company at the entry, helping you boost efficiency and deliver better guest experiences. Get in touch for an end-to-end solution on entry management.

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